Receptionist - Clinic

Beloit Health System, Inc.; Town of Turtle (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

Beloit Health System, Inc. is seeking a Receptionist to greet and assist patients at the Beloit Clinic Registration. The role handles phone calls, patient check-in, appointment scheduling, and payment processing in a fast-paced clinic environment.

Responsibilities include verifying insurance, updating demographics, coordinating with nursing staff, and supporting daily operations to ensure smooth patient flow.

Qualifications

• Experience answering phones promptly and courteously.
• Ability to schedule appointments and take messages accurately.
• Familiarity with medical terminology preferred.
• Proficient with basic computer tasks and data entry.
• Strong organizational and communication skills are essential.

Responsibilities

• Answer incoming telephone calls promptly and courteously.
• Check in patients, verify information, and direct them to waiting areas.
• Schedule appointments and take phone messages.
• Record guarantor, insurance, copay, and demographic updates.
• Process payments and issue receipts accurately.
• Assist with opening/closing tasks and daily workflows.

Skills

Phone etiquette

Customer service

Organizational skills

Interpersonal skills

Computer literacy

Attention to detail

Professionalism

Education

High school diploma

Job description

Beloit Health System is looking to add a Receptionist to our Team!

• Shift: 1st
• Hours per week: 40
• Schedule:
• Benefits Status: Eligible
• Department: Beloit Clinic Registration

The Receptionist answers incoming telephone calls, checks in patients as they arrive, schedules appointments, takes telephone messages and directs patients to various areas.

• Answers incoming phone lines in a prompt, courteous manner. Accurately records pertinent information when scheduling appointments and taking phone messages.
• Completely and accurately implements check-in process to include guarantor selection, updating demographic information, insurance entry and verification, copayments, and scanning of insurance card. Directs patient to correct waiting area. Verifies that signature of NPP is on file, if not has patient sign form and updates on system.
• Checks patient out after completion of physician visit or procedure. Schedules any necessary follow-up appointments.
• Schedules appointments according to physician's guidelines. Uses all options to represent the physicians' practices in an accommodating manner.
• Participates in opening and closing responsibilities and Saturday schedule, by rotation.
• Sets up information on system for new patient accounts.
• Follows instructions regarding patient account status to determine delinquent accounts and alerts appropriate personnel at time appointment is scheduled.
• Collects patient payments accurately (includes cash, check, debit and credit card payments), enters payments into computer system and prints receipt.
• Refers patient's questions regarding insurance, billing, patient accounts, payments and record transfer to the proper department.
• Attends to physician needs in relation to work-ins, canceling, rescheduling, or confirming appointments as directed by nursing staff or physician in an efficient and timely manner.
• Must meet productivity benchmarks as established for position to meet quality and quantity standards.
• Executes changes when indicated on patient data within the computer system, i.e., address, phone number, etc.
• Updates patients on doctors' schedule changes, such as running behind due to emergency. Obtains this information from the nurse.
• Prepares desk for next day by completing designated closing tasks, including updating physician directives, maintenance (56 screen), clearing work area of confidential patient information, updating computerized schedule, putting routing tickets in order, supplies work area with needed equipment, etc.
• Directs dissatisfied customers to Clinic Manager Patient Relations/Reception as necessary..
• Demonstrates ability to perform functions accurately and efficiently with computer software application appropriate to position.

JOB REQUIREMENTS

• High School graduate or equivalent required.
• Medical terminology and/or medical clinic reception experience preferred.
• Excellent organizational, verbal communication and interpersonal relation skills to be utilized with patients, public, and staff.
• Ability to work with a diverse patient population
• Ability to read, write, add, subtract and alphabetize. Computer literacy.
• Accuracy, attention to detail, flexibility, and able to work in a fast-paced, interruptive environment. Must be able to multi-task and prioritize work
• Must possess the ability to maintain control and professionalism.