Receptionist & Administrative Specialist — Growth Opportunity

Neighborly Company and its affiliates; Milwaukee (WI); On-site; USD 20,000 - 34,000; Full time

Job summary

Rainbow Restoration, established in 1981, offers home and commercial restoration services with 400+ locations worldwide. This Administrative role supports management and staff, handling office management, clerical, receptionist, bookkeeping, and project-based work to maintain day-to-day operations.

Responsibilities include answering calls, scheduling services, data entry, billing, and customer communication.

Qualifications

• Computer literate with proficiency in Microsoft Office and other computer software
• Experience with QuickBooks
• Experience in Xactware software would be helpful, but not mandatory
• Strong written and verbal communication skills

Responsibilities

• Receive incoming calls in professional and courteous manner
• Assist with the scheduling of services
• Clerical duty including mail processing, data entry
• Notify customers of service status and follow up after work completed
• Call potential customers to explain services and solicit business
• Bill customers for work performed
• Collect all monies from all sources (accounts receivable)
• Pay vendors for services used (accounts payable)
• Perform other duties as required

Skills

Communication skills

Data entry accuracy

Team collaboration

Professional appearance

Tools

Microsoft Office

QuickBooks

Xactware

Job description

Rainbow Restoration, established in 1981, offers home and commercial restoration services with 400+ locations worldwide. This Administrative role supports management and staff, handling office management, clerical, receptionist, bookkeeping, and project-based work to maintain day-to-day operations.

Responsibilities include answering calls, scheduling services, data entry, billing, and customer communication.