Receptionist & Administrative Coordinator – Executive Support

Saludos Hispanos; San Mateo (CA); On-site; USD 27,552 - 28,929; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

A customer service-oriented company in San Mateo is looking for a motivated Receptionist to join their team. This full-time position involves greeting visitors, managing phone calls, and providing exceptional customer support. The ideal candidate will possess strong communication and organizational skills, with proficiency in QuickBooks and Microsoft Office. The role offers competitive pay and benefits including health insurance and paid time off.

Qualifications

• Excellent customer service skills and ability to handle multiple responsibilities efficiently.

Responsibilities

• Greet and welcome visitors in a friendly and professional manner.
• Answer and direct phone calls to the appropriate person or department.
• Provide excellent customer support by addressing inquiries and resolving issues.
• Coordinate and schedule appointments, meetings, and conference rooms.
• Assist with project coordination, including organizing and maintaining project files.
• Perform order entry tasks, ensuring accuracy and timeliness.
• Manage office supplies inventory and place orders as needed.
• Serve as a personal assistant to executives, handling administrative tasks.
• Assist with event planning and coordination.
• Perform clerical duties such as filing, scanning, and photocopying documents.
• Proofread documents for grammar, spelling, and formatting errors.

Skills

Excellent verbal and written communication skills

Strong organizational and multitasking abilities

Proficiency in using QuickBooks or similar accounting software

Attention to detail and accuracy in data entry tasks

Ability to prioritize tasks and meet deadlines

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Professional demeanor with a positive attitude

Tools

QuickBooks

Microsoft Office Suite

Job description

A customer service-oriented company in San Mateo is looking for a motivated Receptionist to join their team. This full-time position involves greeting visitors, managing phone calls, and providing exceptional customer support. The ideal candidate will possess strong communication and organizational skills, with proficiency in QuickBooks and Microsoft Office. The role offers competitive pay and benefits including health insurance and paid time off.