Receptionist & Admin Coordinator — QuickBooks + CRM Pro

Adrenalin Attractions; California; On-site; USD 24,796 - 31,684; Full time

Job summary

A fabrication and entertainment technology company based in California is seeking a Receptionist to serve as the first point of contact for clients. The role includes managing calls, scheduling appointments, and data entry. Ideal candidates have strong customer service skills, experience with Quickbooks and Excel, and a positive attitude. The position compensates between $18.00 and $23.00 per hour in a dynamic work environment.

Qualifications

• Previous experience with Quickbooks, Excel, and Monday.com.
• Two or more years of customer service experience is preferred.
• Excellent communication with a focus on customer service.

Responsibilities

• Daily data entry into Quickbooks and Monday.com.
• Manage incoming calls and schedule appointments.
• Maintain clean office environments.

Skills

Customer service

Communication skills

Data entry

Flexibility for overtime

Teamwork

Tools

Quickbooks

Excel

Monday.com

Job description

Adrenalin Attractions is seeking a Receptionist to join our team! As a Receptionist, you will be our first point of contact to our current & potential clients. You will manage incoming calls, schedule appointments, and maintain a clean and organized workplace environment. management team to do data entry, receipt scanning, and Quickbooks management. The ideal candidate has experience with customer service, Excel, and other CRM & work management softwares. Candidates should have excellent communication skills, flexibility for working overtime as needed, and work well within a team environment.

Responsibilities

• Daily data Entry into Quickbooks & companies work management software (Monday.com)
• Work closely with our management team and project management to ensure the accuracy of data entry
• Follow all company guidelines for best practices
• Track all time spent on projects accurately using company software (Monday.com)
• Manage incoming calls
• Schedule & manage in-person & virtual appointments
• Clean offices, bathrooms, and conference room
• Receipt Scanning into work management software (Monday.com)
• Restocking/ordering office supplies
• Manage company shipping & receiving
• Manage company's social media accounts

Qualifications

• Previous experience with Quickbooks, Excel, Monday.com
• Excellent written and verbal communication skills
• The ability to work well within a team environment
• Strong analytical and problem-solving skills
• Two or more years of customer service experience is preferred
• Previous experience as a receptionist is preferred
• Excellent communication skills with a focus on customer service
• Strong work ethic and positive attitude
• Familiar with computers and scheduling software

Additional Preferred Skills

• Experience with answering company phone
• Experience with overseeing Shipping & Receiving
• Experience with Social Media Management
• Other skillsets or familiarity associated with fabrication or design for themed entertainment
• Quickbooks Certified Preferred

Compensation: $18.00 - $23.00 per hour

You Dream...We Theme

Adrenalin Attractions is a US based fabrication and entertainment technology company serving all sectors of the hospitality industry including theme parks, museums, hotels, and everything in between, including high-end residential. Our “You Dream…We Theme” trademarked slogan was coined when a customer told us how impressed they were that we can fabricate nearly anything they dream up!

Join our growing team and help bring our clients concepts to life in an energetic and fun corporate atmosphere.

Are you legally authorized to work in the US? *

Do you hold a valid driver’s license? *

Are you willing and able to commute to our office? *

Our employment process requires an in-depth background investigation verifying clear criminal history. Are you willing to proceed with this application? *

What are your salary/hourly expectations? *

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