Receptionist/Administrative Assistant - Temporary

Centrisys/CNP; Kenosha (WI); On-site; USD 21,000 - 28,000; Full time

Job summary

Centrisys/CNP in Wisconsin seeks a friendly receptionist for a temporary assignment. You will be the first contact for visitors and callers, ensuring a welcoming, organized office and smooth operations.

You will handle calls, mail, shipping, data entry, and scheduling while using MS Office, MS CRM, and MS Business Central. Prior reception experience and bilingual Spanish are a plus for this fast-paced role.

Qualifications

• High school diploma or equivalent.
• Previous experience as a receptionist or in a similar administrative role is a plus.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multi-task and prioritize in a fast-paced environment.
• Friendly, positive attitude with strong customer service skills.
• Bilingual – Spanish a plus.

Responsibilities

• Answer telephones, direct calls, and take messages.
• Greet and welcome visitors and maintain the organization’s visitor log.
• Open, sort, and route mail; and prepare outgoing mail; stamp and distribute invoices; and distribute incoming faxes and other interoffice paperwork.
• Complete and distribute shipping documents and UPS labels; generate appropriate reports.
• Assist with basic administrative tasks such as data entry, filing, and office supply management.
• Provide information to clients and employees in response to inquiries.
• Operate and maintain office machines, multi-line phone bank and paging system, postage meter, UPS label maker, and others.
• Order office supplies, and make service order calls for office equipment, weekly or as needed.
• Make travel arrangements for personnel, as needed.
• Utilize UPS shipping software and MS Office software; maintain and update MS Outlook database, MS CRM, and MS Business Central.
• Create and distribute the office memos and announcements as requested by Management.
• Maintain the organization’s calendars.
• Attend and contribute to all required meetings.
• Support the team with other clerical duties as needed

Skills

Verbal communication

Written communication

Organizational skills

Microsoft Office

Multi-tasking

Customer service

Bilingual Spanish

Education

High school diploma

Tools

MS Outlook

MS CRM

MS Business Central

Job description

Description

Centrisys is a U.S.A. manufacturer of dewatering centrifuges and sludge thickeners, as well as complete dewatering systems for Municipal and Industrial Wastewater. The company’s focus is centrifuge equipment, including the award-winning sludge thickener THK series. Centrisys provides global service, repair and parts for all brands of centrifuges.

Description

Centrisys is a U.S.A. manufacturer of dewatering centrifuges and sludge thickeners, as well as complete dewatering systems for Municipal and Industrial Wastewater. The company’s focus is centrifuge equipment, including the award-winning sludge thickener THK series. Centrisys provides global service, repair and parts for all brands of centrifuges.

We are seeking a friendly, organized, and professional Receptionist for a temporary assignment. The Receptionist will be the first point of contact for visitors and callers, providing excellent customer service and ensuring smooth office operations. This role is critical to maintaining a welcoming and efficient environment.

Duties & Key Responsibilities

• Answer telephones, direct calls, and take messages.
• Greet and welcome visitors and maintain the organization’s visitor log.
• Open, sort, and route mail; and prepare outgoing mail; stamp and distribute incoming invoices; and distribute incoming faxes and other interoffice paperwork.
• Complete and distribute shipping documents and UPS labels; generate appropriate reports.
• Assist with basic administrative tasks such as data entry, filing, and office supply management.
• Provide information to clients and employees in response to inquiries.
• Operate and maintain office machines, multi-line phone bank and paging system, postage meter, UPS label maker, and others.
• Order office supplies, and make service order calls for office equipment, weekly or as needed.
• Make travel arrangements for personnel, as needed.
• Utilize UPS shipping software and MS Office software; maintain and update MS Outlook database, MS CRM, and MS Business Central.
• Create and distribute the office memos and announcements as requested by Management.
• Maintain the organization’s calendars.
• Attend and contribute to all required meetings.
• Support the team with other clerical duties as needed

Requirements

• High school diploma or equivalent.
• Previous experience as a receptionist or in a similar administrative role is a plus.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multi-task and prioritize in a fast-paced environment.
• Friendly, positive attitude with strong customer service skills.
• Bilingual – Spanish a plus
• Pre-employment background check & drug screening required