Receptionist – Office Entry Control & Admin Suppor

SysTechCare Support; Texas City (TX); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive salary with performance-based incentives

Paid time off, holidays, and sick leave

Health insurance coverage

Professional development opportunities

Employee recognition and wellness programs

Job summary

A financial institution in Texas City seeks a Receptionist for Office Entry Control & Admin Support. The role requires excellent communication and organizational skills, along with proficiency in MS Office. Responsibilities include greeting visitors, managing entry protocols, and providing administrative support. This position offers competitive benefits and a supportive work environment.

Qualifications

• High school diploma or equivalent required.
• Proficiency in MS Office Suite essential.
• 1–3 years relevant experience preferred.

Responsibilities

• Greet and assist clients and visitors professionally.
• Monitor and manage visitor entry procedures.
• Handle incoming calls and direct them appropriately.
• Perform general administrative duties as assigned.

Skills

Excellent communication (verbal and written)

Organizational skills

MS Office Suite proficiency

Interpersonal skills

Ability to maintain confidentiality

Calm under pressure

Education

High school diploma or equivalent

Certification in administration or customer service

Tools

Visitor management systems

Office equipment (printers, scanners)

Job description

Job Summary

SysTechCare Support is seeking a proactive and highly organized Receptionist – Office Entry Control & Admin Support to serve as the first point of contact for clients, visitors, and employees. This role is essential to maintaining smooth front-office operations, overseeing access control procedures, and providing critical administrative support to ensure a professional and secure work environment. The ideal candidate will combine excellent interpersonal skills with a strong sense of discretion, multitasking abilities, and attention to detail.

Key Responsibilities

• Greet and assist visitors, clients, and staff in a courteous and professional manner.

• Monitor and manage visitor entry, issuing visitor passes, and ensuring all entry protocols are followed.

• Maintain an accurate log of guests and coordinate with security for entry clearance.

• Handle incoming calls and direct them to the appropriate departments.

• Manage meeting room bookings and assist with internal event coordination.

• Perform general administrative duties such as filing, data entry, scheduling, and document preparation.

• Coordinate with facility management for office maintenance, courier services, and vendor visits.

• Maintain cleanliness and orderliness of the reception and waiting area.

• Support HR and Admin departments with onboarding formalities and internal communication.

• Assist with emergency procedures, evacuation drills, and first aid resources when required.

Required Skills and Qualifications

• High school diploma or equivalent; additional certification in administration or customer service is a plus.

• Proficient in MS Office Suite (Word, Excel, Outlook).

• Excellent communication (verbal and written) and interpersonal skills.

• Strong organizational and time-management abilities.

• Ability to maintain confidentiality and remain professional at all times.

• Polite, calm, and composed under pressure.

Experience

• 1–3 years of proven experience as a receptionist, front desk executive, or administrative support role.

• Experience working in a corporate environment with security protocols is preferred.

Working Hours

• Monday to Friday: 9:00 AM to 6:00 PM

• Occasional flexibility required for early or late shifts during events or peak seasons.

Knowledge, Skills, and Abilities

• Knowledge of visitor management systems and basic security procedures.

• Ability to work independently with minimal supervision.

• Capable of handling multiple priorities simultaneously.

• Familiarity with office equipment such as printers, scanners, and access control devices.

• Strong attention to detail and reliability in completing routine and special tasks.

Benefits

• Competitive salary with performance-based incentives

• Paid time off, holidays, and sick leave

• Health insurance coverage

• Professional development opportunities

• Friendly and secure work environment

• Employee recognition and wellness programs

Why Join SysTechCare Support?

At SysTechCare Support, we take pride in building a culture of excellence, integrity, and collaboration. By joining us, you become part of a team that values professionalism, provides continuous learning, and recognizes talent. We foster a welcoming environment where every team member contributes to our mission of delivering top-tier administrative and security support in the workplace.

How to Apply

Interested candidates should submit their updated resume and a brief cover letter highlighting relevant experience to us with the subject line Application for Receptionist – Entry Control & Admin Support.
Shortlisted candidates will be contacted for an initial virtual interview.