Receptionist

Zing Recruiting; Cincinnati (OH); On-site; USD 29,000 - 30,000; Full time

Job summary

Zing Recruiting in Cincinnati, OH is seeking a Receptionist to be the first point of contact for visitors and callers while supporting daily office operations.

The role involves greeting guests, routing inquiries, scheduling, and basic administrative tasks to keep the office running smoothly. The position is a short-term contract, Monday–Friday, 8:00 AM–5:00 PM, with pay between $21 and $22 per hour.

Qualifications

• Strong verbal and written communication skills.
• Customer-service focused approach for visitors and callers.
• Strong organizational skills with attention to detail.

Responsibilities

• Greet visitors and direct to staff.
• Answer and route calls, take messages, respond to inquiries.
• Monitor reception inbox and forward messages to correct contacts.
• Schedule appointments and manage calendars; assist with meeting rooms.
• Receive and sort mail, packages, and deliveries; prepare outgoing shipments.
• Maintain a clean, welcoming reception area and shared spaces.
• Perform data entry, filing, scanning, and document prep accurately.
• Monitor office supplies and request replenishments.
• Follow visitor sign-in and security procedures; issue badges as needed.
• Handle confidential information per company policies.
• Provide additional administrative support as assigned.

Skills

Communication skills

Customer service mindset

Organizational skills

Dependability

Professional demeanor

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Shift and Working days: Monday-Friday 8:00 AM – 5:00 PM

Pay Range: $21-$22/hour

Contract: At least 2 months could be longer – it’s covering for a leave

Position Summary

The Receptionist serves as the first point of contact for visitors and callers, providing a welcoming, professional experience while supporting daily office operations. This position manages front desk activities, directs inquiries, coordinates appointments, and provides administrative support to help the office run smoothly.

Key Responsibilities

• Greet visitors, determine the purpose of their visit, and notify the appropriate staff member.
• Answer and route incoming calls, take accurate messages, and respond to general inquiries.
• Monitor the reception inbox and direct correspondence to the appropriate contact.
• Schedule appointments, maintain calendars, and assist with meeting room reservations.
• Receive, sort, and distribute incoming mail, packages, and deliveries; prepare outgoing shipments as needed.
• Maintain a clean, organized, and welcoming reception area and shared office spaces.
• Complete data entry, filing, scanning, copying, and document preparation accurately.
• Monitor office supplies and submit replenishment requests.
• Follow visitor sign-in and office security procedures, including issuing visitor badges when applicable.
• Handle confidential information with discretion and follow company policies.
• Provide additional administrative support and perform other related duties as assigned.

Required Qualifications

• Strong verbal and written communication skills and a customer-service-focused approach.
• Professional telephone etiquette and the ability to interact courteously with visitors and staff.
• Strong organizational skills, attention to detail, and the ability to prioritize competing tasks.
• Basic proficiency with Microsoft Outlook, Word, and Excel, or comparable office software.
• Ability to learn phone systems, scheduling tools, and standard office equipment.
• Dependability, discretion, and the ability to work independently and collaboratively.

Preferred Qualifications

• Previous experience in reception, customer service, or administrative support.
• Experience using a multi-line phone system and managing appointment calendars.
• Experience maintaining electronic records and handling confidential documents.