Receptionist/Administrative Assistant (Full Time Onsite)

Beacon Hill Staffing Group, LLC; Eden Prairie (MN); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Job summary

Beacon Hill Staffing Group, LLC is seeking a friendly, highly organized Receptionist/Administrative Assistant in Eden Prairie, MN for a full-time onsite role. You will be the first point of contact and support multiple departments in a fast-paced medical device environment.

The position offers a contract-to-hire path with a stable weekday schedule, opportunities to coordinate interviews, onboarding, and daily office operations, and a focus on delivering excellent visitor experiences.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• 5+ years of receptionist, front desk, or administrative support experience preferred.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Welcome guests, candidates, customers, vendors, and business partners in a professional and courteous manner.
• Serve as the primary contact for incoming calls by answering, screening, and directing inquiries appropriately.
• Oversee visitor check-in processes, issue badges, and notify employees of arriving guests.
• Distribute incoming mail, deliveries, and packages while ensuring timely internal delivery.
• Coordinate outbound shipments through carriers such as FedEx, UPS, and USPS.
• Maintain the appearance and organization of the reception area, conference rooms, and shared office spaces.
• Monitor inventory levels and replenish office, kitchen, and breakroom supplies as needed.
• Provide administrative support through document preparation, filing, scanning, data entry, and spreadsheet maintenance.
• Partner with Human Resources to support interview scheduling, onboarding coordination, and visitor logistics.
• Arrange catering, meeting materials, and other details for company meetings and employee events.
• Assist with new hire onboarding activities and contribute to special projects across departments.
• Handle sensitive employee and company information with discretion and confidentiality.
• Perform additional administrative and operational duties as needed to support business objectives.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Customer service

Communication

Detail-oriented

Independent work

Education

High School Diploma or Equivalent

Associate degree preferred

Tools

MS Office Suite

MS Teams

Job description

Receptionist/Administrative Assistant

Location: Eden Prairie, MN

Work Arrangement: Full-Time | Onsite

Schedule: Monday-Friday | Regular Business Hours

Pay: $24-$26/hour, depending on experience

Make a Great First Impression Every Day

Beacon Hill's client is seeking a friendly, professional, and highly organized Receptionist to serve as the face of their organization. This is an excellent opportunity to join a fast-paced medical device environment where you'll play a key role in creating a welcoming experience for visitors while supporting multiple departments across the business. If you enjoy customer interaction, thrive in a collaborative setting, and take pride in keeping operations running smoothly, we'd love to hear from you.

This is a contract-to-hire opportunity with long-term potential for the right candidate.

What You'll Do

• Welcome guests, candidates, customers, vendors, and business partners in a professional and courteous manner.
• Serve as the primary contact for incoming calls by answering, screening, and directing inquiries appropriately.
• Oversee visitor check-in processes, issue badges, and notify employees of arriving guests.
• Distribute incoming mail, deliveries, and packages while ensuring timely internal delivery.
• Coordinate outbound shipments through carriers such as FedEx, UPS, and USPS.
• Maintain the appearance and organization of the reception area, conference rooms, and shared office spaces.
• Monitor inventory levels and replenish office, kitchen, and breakroom supplies as needed.
• Provide administrative support through document preparation, filing, scanning, data entry, and spreadsheet maintenance.
• Partner with Human Resources to support interview scheduling, onboarding coordination, and visitor logistics.
• Arrange catering, meeting materials, and other details for company meetings and employee events.
• Assist with new hire onboarding activities and contribute to special projects across departments.
• Handle sensitive employee and company information with discretion and confidentiality.
• Perform additional administrative and operational duties as needed to support business objectives.

What We're Looking For

• High school diploma or equivalent required; Associate degree preferred.
• 5+ years of receptionist, front desk, or administrative support experience preferred.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Outstanding customer service, interpersonal, and communication skills.
• Excellent organizational abilities with strong attention to detail.
• Ability to prioritize tasks, manage competing deadlines, and work independently.
• Professional demeanor with sound judgment and discretion when handling confidential information.
• Previous experience within healthcare, manufacturing, or the medical device industry is preferred.

Key Strengths for Success

• Customer-focused mindset
• Professional and polished communication
• Strong attention to detail
• Effective time management and organization
• Initiative and problem-solving skills
• Team-oriented approach
• Flexibility and adaptability in a fast-paced environment

Why Consider This Opportunity?

• Contract-to-hire position with potential for long-term employment
• Stable Monday-Friday schedule with no weekends
• Join a collaborative team in a growing medical device environment
• Opportunity to make an immediate impact as the first point of contact for the organization
• Competitive hourly compensation based on experience

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you! Beacon Hill. Employing the Future (TM)