Receptionist/Administrative Assistant (Full Time Onsite)

Beacon Hill; Eden Prairie (MN); On-site; USD 33,000 - 36,000; Full time

Job summary

Beacon Hill seeks a friendly, professional Receptionist/Administrative Assistant to be the face of the organization onsite in Eden Prairie, MN. This role supports multiple departments in a fast-paced medical device environment and is contract-to-hire.

Responsibilities include greeting visitors, handling calls, coordinating check-in and onboarding, and assisting with scheduling and logistics. Strong MS Office and exceptional communication are essential.

Qualifications

• 5+ years of receptionist/front desk/administrative support experience.
• Outstanding customer service and interpersonal skills.
• Excellent organizational abilities and attention to detail.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Professional demeanor with discretion handling confidential information.
• Healthcare/medical device industry experience preferred.

Responsibilities

• Welcome guests and colleagues in a professional, courteous manner.
• Answer, screen, and direct incoming calls as the primary contact.
• Manage visitor check-in, issue badges, and notify employees of arrivals.
• Sort and distribute mail and packages; coordinate internal deliveries.
• Coordinate outbound shipments with carriers (FedEx, UPS, USPS).
• Keep reception areas, conference rooms, and shared spaces organized and presentable.
• Monitor and restock office, kitchen, and breakroom supplies.
• Provide general admin support: filing, scanning, data entry, spreadsheets.
• Assist HR with interview scheduling, onboarding, and visitor logistics.
• Arrange catering and meeting materials for company meetings and events.
• Support new hire onboarding activities and cross-department projects.

Skills

Front desk experience

Customer service

Communication skills

Time management

Attention to detail

Discretion with confidential info

Tools

Microsoft Office

Job description

Receptionist/Administrative Assistant (Full Time Onsite) (1471895) Eden Prairie, Minnesota

Salary: USD24 - USD26 per hour

Location:Eden Prairie, MN
Work Arrangment: Full-Time | Onsite
Schedule: Monday-Friday | Regular Business Hours
Pay: $24-$26/hour, depending on experience

Make a Great First Impression Every Day

Beacon Hill's client is seeking a friendly, professional, and highly organized Receptionist to serve as the face of their organization. This is an excellent opportunity to join a fast-paced medical device environment where you'll play a key role in creating a welcoming experience for visitors while supporting multiple departments across the business. If you enjoy customer interaction, thrive in a collaborative setting, and take pride in keeping operations running smoothly, we'd love to hear from you.

This is a contract-to-hire opportunity with long-term potential for the right candidate.

What You'll Do

• Welcome guests, candidates, customers, vendors, and business partners in a professional and courteous manner.
• Serve as the primary contact for incoming calls by answering, screening, and directing inquiries appropriately.
• Oversee visitor check-in processes, issue badges, and notify employees of arriving guests.
• Distribute incoming mail, deliveries, and packages while ensuring timely internal delivery.
• Coordinate outbound shipments through carriers such as FedEx, UPS, and USPS.
• Maintain the appearance and organization of the reception area, conference rooms, and shared office spaces.
• Monitor inventory levels and replenish office, kitchen, and breakroom supplies as needed.
• Provide administrative support through document preparation, filing, scanning, data entry, and spreadsheet maintenance.
• Partner with Human Resources to support interview scheduling, onboarding coordination, and visitor logistics.
• Arrange catering, meeting materials, and other details for company meetings and employee events.
• Assist with new hire onboarding activities and contribute to special projects across departments.
• Handle sensitive employee and company information with discretion and confidentiality.
• Perform additional administrative and operational duties as needed to support business objectives.

What We're Looking For

• 5+ years of receptionist, front desk, or administrative support experience preferred.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Outstanding customer service, interpersonal, and communication skills.
• Excellent organizational abilities with strong attention to detail.
• Ability to prioritize tasks, manage competing deadlines, and work independently.
• Professional demeanor with sound judgment and discretion when handling confidential information.
• Previous experience within healthcare, manufacturing, or the medical device industry is preferred.

Key Strengths for Success

• Customer-focused mindset
• Professional and polished communication
• Strong attention to detail
• Effective time management and organization
• Initiative and problem-solving skills
• Team-oriented approach
• Flexibility and adaptability in a fast-paced environment

Why Consider This Opportunity?

• Contract-to-hire position with potential for long-term employment
• Stable Monday-Friday schedule with no weekends
• Join a collaborative team in a growing medical device environment
• Opportunity to make an immediate impact as the first point of contact for the organization
• Competitive hourly compensation based on experience