Medical Device Front Desk & Admin Assistant

Beacon Hill; Eden Prairie (MN); On-site; USD 33,000 - 36,000; Full time

Job summary

Beacon Hill seeks a friendly, professional Receptionist/Administrative Assistant to be the face of the organization onsite in Eden Prairie, MN. This role supports multiple departments in a fast-paced medical device environment and is contract-to-hire.

Responsibilities include greeting visitors, handling calls, coordinating check-in and onboarding, and assisting with scheduling and logistics. Strong MS Office and exceptional communication are essential.

Qualifications

• 5+ years of receptionist/front desk/administrative support experience.
• Outstanding customer service and interpersonal skills.
• Excellent organizational abilities and attention to detail.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Professional demeanor with discretion handling confidential information.
• Healthcare/medical device industry experience preferred.

Responsibilities

• Welcome guests and colleagues in a professional, courteous manner.
• Answer, screen, and direct incoming calls as the primary contact.
• Manage visitor check-in, issue badges, and notify employees of arrivals.
• Sort and distribute mail and packages; coordinate internal deliveries.
• Coordinate outbound shipments with carriers (FedEx, UPS, USPS).
• Keep reception areas, conference rooms, and shared spaces organized and presentable.
• Monitor and restock office, kitchen, and breakroom supplies.
• Provide general admin support: filing, scanning, data entry, spreadsheets.
• Assist HR with interview scheduling, onboarding, and visitor logistics.
• Arrange catering and meeting materials for company meetings and events.
• Support new hire onboarding activities and cross-department projects.

Skills

Front desk experience

Customer service

Communication skills

Time management

Attention to detail

Discretion with confidential info

Tools

Microsoft Office

Job description

Beacon Hill seeks a friendly, professional Receptionist/Administrative Assistant to be the face of the organization onsite in Eden Prairie, MN. This role supports multiple departments in a fast-paced medical device environment and is contract-to-hire.

Responsibilities include greeting visitors, handling calls, coordinating check-in and onboarding, and assisting with scheduling and logistics. Strong MS Office and exceptional communication are essential.