Front Office Manager

Career Group; Santa Monica (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A private real estate firm in Santa Monica seeks a Front Office Manager to support their operations. This role includes handling visitor interactions, managing front desk operations, and overseeing office facilities. The ideal candidate will have experience in a similar role and strong organizational and communication skills. This position requires a service-oriented attitude and the ability to maintain a welcoming office environment.

Qualifications

• Experience in a front office, reception, or office management role.
• Strong facilities management exposure.
• Exceptional communication skills and a professional presence.

Responsibilities

• Serve as the first point of contact for visitors and clients.
• Manage front desk operations and visitor experience.
• Oversee office facilities and collaborate with property management.

Skills

Front office experience

Facilities management

Project management

Communication skills

Organizational skills

Job description

Our client, a private real estate firm, is seeking a highly polished and service-oriented Front Office Manager to support their West Side office. This is a front-of-house role, serving as the first point of contact while also playing a key part in the day-to-day operations of the office. The ideal candidate brings experience in facilities management, an interest in project-based work, and takes pride in being a central, reliable presence within a professional office environment.

What You’ll Do

• Serve as the first point of contact for visitors, clients, and internal stakeholders with warmth, discretion, and professionalism
• Manage front desk operations, phone coverage, and visitor experience
• Oversee office facilities and partner closely with building engineers, property management, and project managers
• Support office upgrades, maintenance projects, and space planning initiatives
• Coordinate calendars, meetings, investor visits, small events, lunches, and offsites
• Manage office supply ordering, inventory, and vendor relationships
• Assist with special projects tied to office operations and facilities as needed

What We’re Looking For

• Prior experience in a front office, reception, office management, or service-driven role
• Strong facilities management exposure; interest in project management is a plus
• Exceptional polish, presence, and communication skills
• Highly organized, proactive, and calm in a fast-paced, high-touch setting
• Service-oriented mindset with pride in creating a welcoming, well-run office

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.