Receptionist & Administrative Assistant

TPIS; Caguas (PR); On-site; USD 16,000 - 18,000; Full time

Job summary

TPIS in Caguas, PR is seeking a capable Receptionist to be the first point of contact for candidates, employees, clients, and visitors. This full-time on-site role provides vital administrative support to the HR team and requires strong communication skills and a customer-service mindset.

You will greet visitors, answer calls, manage contracts and documents, and perform data entry while maintaining confidentiality. A High School Diploma is required and 1 year of relevant experience is expected.

Qualifications

• High School Diploma required; Associate’s or Bachelor’s degree preferred.
• Minimum of one year of experience in reception, customer service, administration, or related field.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Excellent customer service and teamwork abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Punctual, organized, professional, and detail-oriented.

Responsibilities

• Greet and assist candidates, employees, clients, and visitors in a courteous and professional manner.
• Answer, route, and follow up on telephone calls.
• Provide excellent customer service and guidance to candidates.
• Maintain an organized reception area.
• Assist with preparation and management of contracts and documents.
• Perform administrative tasks such as filing, scanning, photocopying, and data entry.
• Coordinate appointments and support the Recruiting and Human Resources team as needed.
• Handle confidential information with accuracy and discretion.

Skills

Reception experience

Customer service

MS Office Proficiency

Communication skills

Teamwork

Multitasking

Time management

Education

High School Diploma

Associate/Bachelor preferred

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FULL TIME Caguas, PR, PR

Salary Range: $11.50 To $13.00 Hourly

We are looking for an organized, dynamic, responsible, and service-orientedReceptionist to join our team!

You will be the first point of contact for candidates, employees, clients, and visitors, providing professional and courteous assistance. In addition, you will provide administrative support to the Human Resources team. If you are a proactive, organized, and communicative person who enjoys working with the public, we want to meet you!

Job Responsibilities

Greet and assist candidates, employees, clients, and visitors in a courteous and professional manner.

Answer, route, and follow up on telephone calls.

Provide excellent customer service and guidance to candidates.

Manage and keep the reception area organized.

Assist with the preparation and management of contracts and documents.

Perform administrative tasks such as filing, scanning, photocopying, and data entry.

Coordinate appointments and support the Recruiting and Human Resources team as needed.

Handle confidential information with accuracy and discretion.

Requirements

High School Diploma required; Associate’s Degree or Bachelor’s Degree preferred.

Minimum of one (1) year of experience in reception, customer service, administration, or a related field.

Proficiency in Microsoft Office (Word, Excel, and Outlook).

Excellent verbal and written communication skills.

Excellent customer service and teamwork skills.

Ability to manage multiple tasks and establish priorities.

Punctual, organized, professional, and detail-oriented.

Availability

Monday through Friday

8:00 a.m. to 5:00 p.m.

On-site

Compensation

$11.50 – $13.00 per hour

EEOC Statement

TPIS is an Equal Opportunity Employer (EEO) and is committed to providing equal employment opportunities to all qualified individuals, including women, individuals with disabilities, and veterans. We comply with all applicable federal, local, and state laws regarding nondiscrimination.