Receptionist

AppleOne Employment Services; Guaynabo (PR); On-site; USD 18,000 - 21,000; Full time

Job summary

AppleOne Employment Services in Guaynabo, PR seeks a Receptionist to be the welcoming face and voice of the organization, supporting front office operations and HR administrative tasks. The role emphasizes communication, organization, reliability, and attention to detail in a fast-paced office.

The position offers direct hire with pay rate of $13.50 per hour and opportunities to grow within administration or HR functions.

Qualifications

• High school diploma or equivalent.
• Minimum of one year of administrative/clerical/customer service or HR support experience.
• Strong customer service with professional communication.
• Ability to organize documents, maintain records, and handle multiple tasks.
• Attention to detail and confidentiality when handling HR/employee information.
• Basic office and computer skills for calls, correspondence, and filing.

Responsibilities

• Answer and manage the main phone line, routing calls and assisting callers.
• Welcome visitors, employees, vendors, and guests professionally.
• Coordinate office communications, correspondence, documentation and clerical tasks.
• Organize, maintain and update files, records and administrative documents with accuracy and confidentiality.
• Support Human Resources with recruitment coordination, onboarding paperwork, and employee file management.
• Assist with day-to-day office needs and provide employee support to maintain an organized workplace.

Skills

Front desk reception

Phone line coverage

HR onboarding

Records management

Confidentiality

Customer service

Clerical support

Office organization

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Summary

We are seeking a professional and service-oriented Receptionist for a direct hire opportunity in Guaynabo, PR within the food and beverage production industry. This role is ideal for someone who enjoys being the welcoming face and voice of an organization while supporting front office operations and Human Resources administrative functions.

The Receptionist will join a fast-paced, team-focused office environment where communication, organization, reliability, and attention to detail are highly valued. This opportunity offers a positive workplace culture, supportive leadership, and the chance to build a career path in administration or human resources. Candidates who enjoy helping others, staying organized, and contributing to a professional office environment will find this role especially rewarding.

Key Responsibilities

• Answer and manage the main phone line, route calls appropriately, and provide courteous assistance to callers.
• Welcome visitors, employees, vendors, and guests in a professional and friendly manner.
• Coordinate office communications, correspondence, documentation, and general clerical tasks.
• Organize, maintain, and update files, records, and administrative documents with accuracy and confidentiality.
• Support Human Resources with recruitment coordination, onboarding paperwork, employee file management, and general HR administration.
• Assist with day-to-day office needs and employee support to help maintain an organized and efficient workplace.

Compensation and Benefits

• Pay rate: $13.50 per hour.
• Job type: Direct hire.

Required Qualifications and Skills

• Manage front desk reception, visitor greeting, and main phone line coverage.
• Support office communications, document organization, correspondence, and clerical workflow.
• Assist Human Resources with recruitment, onboarding, employee records, and administrative support.
• Maintain professional, confidential, and accurate handling of employee and office information.
• High school diploma or equivalent required.
• Minimum of one year of experience in administrative, clerical, customer service, or human resources support roles.
• Strong customer service skills with a courteous, professional, and helpful communication style.
• Ability to organize documents, maintain records, and handle multiple administrative tasks in a timely manner.
• Strong attention to detail, reliability, and confidentiality when working with HR and employee information.
• Basic office and computer skills, including the ability to manage calls, correspondence, files, and routine administrative tasks.
• Ability to work well in a fast-paced office environment and collaborate with employees across departments.

Preferred Qualifications

• Prior experience supporting Human Resources administrative tasks, onboarding paperwork, or employee file maintenance.
• Experience working in a receptionist, front desk, switchboard, or office support role.
• Familiarity with professional office procedures in a production, manufacturing, distribution, or food and beverage environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.