Bilingual Recruitment Operations Coordinator

UNKNOWN; Town of Texas (WI); On-site; USD 18,000 - 26,000; Full time

Job summary

TPIS is seeking a Bilingual Recruitment Operations Coordinator to provide administrative and operational support to the recruitment team in Salinas, Puerto Rico. The role handles interview scheduling, candidate communication, document management, data entry, reporting, and follow-up throughout the hiring process.

The ideal candidate will be organized, dependable, service-oriented, and comfortable handling confidential information across digital systems and multiple deadlines.

Qualifications

• Associate or bachelor’s degree in business administration, Human Resources, Office Administration, Communications, or a related field preferred.
• Experience in administrative support, operations coordination, recruitment, HR, or related environment.
• Strong organizational and time-management skills.

Responsibilities

• Provide administrative and operational support to the recruitment team.
• Coordinate interviews, meetings, calendars, and other recruitment-related activities.
• Communicate scheduling information and process updates to candidates.
• Maintain accurate candidate records, recruitment trackers, and internal databases.
• Review applications and documents for completeness and accuracy.
• Assist with job postings and candidate application management.
• Support recruiters with résumé review, candidate follow-up, and interview coordination.
• Monitor pending recruitment activities and follow up on outstanding items.
• Prepare recruitment reports, status updates, and operational documents.
• Assist with preemployment and onboarding documentation as needed.
• Maintain organized electronic files and protect confidential candidate information.
• Collaborate with recruiters, hiring managers, and other internal departments.
• Identify workflow issues and communicate them to the appropriate team member.
• Support recruitment events, outreach activities, and special projects when required.
• Perform other administrative and operational duties as assigned.

Skills

Bilingual (EN/ES)

Recruitment coordination

Administrative support

Data entry and reporting

Confidential information handling

Education

Associate or bachelor’s degree in business administration, HR, Office Administration, Communications

Tools

Microsoft Word

Excel

Outlook

HRIS/ATS/CRM

Job description

Job Posting Title

Bilingual Recruitment Operations Coordinator

Job Description

Bilingual Recruitment Operations Coordinator

Do you have experience coordinating administrative processes, managing documentation, or supporting recruitment and human resources teams?

Our client, an established organization located in Salinas, Puerto Rico, is seeking an organized and proactive Bilingual Recruitment Operations Coordinator to provide administrative and operational support to its recruitment team.

This position is ideal for a detail-oriented professional who can manage multiple priorities, maintain accurate records, coordinate schedules, and support a fast-paced recruitment operation.

About the Role

The Bilingual Recruitment Operations Coordinator will support the recruitment team with interview scheduling, candidate communication, document management, data entry, reporting, and follow-up throughout the hiring process.

This individual will work closely with recruiters and internal stakeholders to help maintain organized workflows, accurate candidate records, and timely completion of recruitment activities.

The ideal candidate is organized, dependable, service-oriented, and comfortable working with confidential information, digital systems, and multiple deadlines.

Key Responsibilities

• Provide administrative and operational support to the recruitment team.
• Coordinate interviews, meetings, calendars, and other recruitment-related activities.
• Communicate scheduling information and process updates to candidates.
• Maintain accurate candidate records, recruitment trackers, and internal databases.
• Review applications and documents for completeness and accuracy.
• Assist with job postings and candidate application management.
• Support recruiters with résumé review, candidate follow-up, and interview coordination.
• Monitor pending recruitment activities and follow up on outstanding items.
• Prepare recruitment reports, status updates, and operational documents.
• Assist with preemployment and onboarding documentation as needed.
• Maintain organized electronic files and protect confidential candidate information.
• Collaborate with recruiters, hiring managers, and other internal departments.
• Identify workflow issues and communicate them to the appropriate team member.
• Support recruitment events, outreach activities, and special projects when required.
• Perform other administrative and operational duties as assigned.

Qualifications

• Associate or bachelor’s degree in business administration, Human Resources, Office Administration, Communications, or a related field is preferred.
• Previous experience in administrative support, operations coordination, recruitment, human resources, or a related environment.
• Strong organizational and time-management skills.
• Ability to manage multiple assignments, candidates, schedules, and deadlines simultaneously.
• Strong verbal and written communication skills.
• Attention to detail and accuracy in documentation and data entry.Proficiency with Microsoft Word, Excel, Outlook, and other office applications.
• Experience using an applicant tracking system, HRIS, CRM, or similar database is preferred.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Professional and service-oriented approach when communicating with candidates and internal stakeholders.
• Ability to work independently, take initiative, and collaborate effectively with a team.
• English and Spanish proficiency is preferred.

Compensation

• $16.00 per hour

TPIS is an Equal Opportunity Employer (EEO Employer / Affirmitive Action for Females, Individuals with Disabilities, and Veterans). We comply with all applicable federal, state, and local laws regarding nondiscrimination in employment.