Legal Receptionist

AppleOne; Redwood City (CA); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Free parking

Job summary

AppleOne Employment Services seeks a professional Legal Receptionist for a direct hire in Redwood City, CA. You will manage a busy front desk, handle calls, coordinate scheduling, and support attorneys and staff with discretion and strong customer service.

This role offers stability, a team‑oriented environment, free parking, and opportunities to advance your administrative and switchboard skills in a professional legal setting. Salary range is $58,000 to $65,000 per year.

Qualifications

• High school diploma required; 3+ years of related business experience preferred.
• Administrative and switchboard experience in a law firm or legal environment preferred.
• Proficient in Microsoft Office Word and Excel.

Responsibilities

• Greet and assist clients, visitors, vendors, employees, and other guests while maintaining a professional and welcoming front office environment.
• Answer, screen, and route incoming calls accurately and courteously using strong switchboard and phone etiquette.
• Manage and prioritize incoming email requests, responding directly or routing matters to the appropriate team members.
• Coordinate, schedule, and reserve conference rooms while ensuring meeting spaces are organized and ready for use.
• Provide administrative, scheduling, visitor coordination, and general office support to attorneys, paralegals, legal administrative assistants, and office staff.
• Maintain a high level of professionalism, confidentiality, and customer service in all interactions.

Skills

Front desk management

Customer service

Phone etiquette

Time management

Multitasking

Discretion

Education

High school diploma

Associates or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Switchboard systems

Job description

Job Summary

We are seeking a professional, polished, and highly organized Legal Receptionist for a direct hire opportunity in Redwood City, CA. This role is ideal for an experienced administrative professional who enjoys managing a busy front desk, supporting office operations, and creating a positive first impression for clients, visitors, vendors, attorneys, paralegals, and administrative staff.

The Legal Receptionist will work in a professional legal services environment where communication, dependability, discretion, and attention to detail are essential. This opportunity offers stability, a team‑oriented office setting, supportive leadership, free parking, and the chance to build on existing reception, switchboard, and administrative support experience.

This is a great fit for someone who takes pride in delivering excellent customer service, staying organized in a fast‑paced office, and supporting a professional team with a calm, service‑focused approach.

Key Responsibilities

• Greet and assist clients, visitors, vendors, employees, and other guests while maintaining a professional and welcoming front office environment.
• Answer, screen, and route incoming calls accurately and courteously using strong switchboard and phone etiquette.
• Manage and prioritize incoming email requests, responding directly or routing matters to the appropriate team members.
• Coordinate, schedule, and reserve conference rooms while ensuring meeting spaces are organized and ready for use.
• Provide administrative, scheduling, visitor coordination, and general office support to attorneys, paralegals, legal administrative assistants, and office staff.
• Maintain a high level of professionalism, confidentiality, and customer service in all interactions.

Compensation and Benefits

• Salary range: $58,000 to $65,000 per year.
• Job type: Direct hire.
• Location: Redwood City, CA.
• Free parking is provided.

Required Qualifications and Skills

• Manage front desk reception, visitor greeting, and incoming call handling in a legal office environment.
• Coordinate conference room scheduling, meeting space readiness, and internal scheduling support.
• Prioritize incoming email requests and provide administrative support to legal and office staff.
• Deliver professional customer service to clients, vendors, visitors, and internal team members.
• High school diploma required.
• Three or more years of related business experience preferred.
• Administrative and switchboard experience strongly preferred, particularly in a law firm or legal environment.
• Proficiency with Microsoft Office Suite, especially Word and Excel.
• Excellent customer service, communication, and organizational skills.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work independently with minimal supervision while prioritizing responsibilities in a fast‑paced setting.
• Professional demeanor and ability to interact effectively with legal professionals, clients, and visitors.
• Ability to work with technical office equipment.

Preferred Qualifications

• Associate degree or bachelor’s degree preferred.
• Prior experience in a law firm, legal services office, or professional services environment.
• Experience supporting attorneys, paralegals, legal administrative assistants, or client‑facing office teams.
• Demonstrated initiative, dependability, and eagerness to learn in a busy administrative role.

Equal Opportunity Employer / Disabled / Protected Veterans

• The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
• The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
• We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
• AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
• We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.