Receptionist

AppleOne Employment Services; Ontario (CA); On-site; USD 35,000 - 45,000; Full time

Job summary

AppleOne Employment Services is seeking a friendly and professional Receptionist for a busy office in Ontario, CA. The ideal candidate should possess strong customer service skills, excellent communication abilities, and the capacity to multi-task effectively.

Responsibilities include answering and directing phone calls, greeting clients and visitors, scheduling appointments, and managing office organization. Preferred qualifications include previous receptionist experience and proficiency in Microsoft Office Suite. A bilingual candidate in Spanish is a plus.

Qualifications

• Previous receptionist or office experience preferred.
• Strong communication and organizational skills.
• Ability to multi-task and prioritize effectively.

Responsibilities

• Answer and direct incoming phone calls.
• Greet visitors, clients, and vendors professionally.
• Schedule appointments and manage calendars.
• Perform data entry and maintain accurate records.
• Handle filing, scanning, and document preparation.

Skills

Customer service skills

Communication

Multi-tasking

Organizational skills

Bilingual Spanish

Tools

Microsoft Office Suite

Job description

We are seeking a professional and friendly Receptionist to join a busy office in Ontario, CA. The ideal candidate will have strong customer service skills, excellent communication, and the ability to multi‑task in a fast‑paced environment.

Responsibilities

• Answer and direct incoming phone calls
• Greet visitors, clients, and vendors professionally
• Schedule appointments and manage calendars
• Perform data entry and maintain accurate records
• Handle filing, scanning, and document preparation
• Manage incoming and outgoing mail and emails
• Maintain office organization and order supplies as needed
• Assist management and staff with administrative support
• Respond to customer inquiries and provide excellent service
• Support special projects and other office duties as assigned

Qualifications

• Previous receptionist or office experience preferred
• Proficient in Microsoft Office Suite
• Strong communication and organizational skills
• Ability to multi‑task and prioritize effectively
• Bilingual Spanish is a plus

Equal Opportunity Employer

Equal Opportunity Employer / Disabled / Protected Veterans. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.