Receptionist

Law Firm; Ohio; On-site; USD 32,000 - 42,000; Full time

Job summary

Eastside Law Firm is seeking a receptionist to support busy attorneys and staff. Typical hours are 8:30 a.m. – 5:00 p.m., Monday through Friday, with responsibilities at the front desk and in the office. You will greet visitors, manage calls, assist with filing and document organization, and enter attorney time in Timesolv.

The role requires strong organizational skills, professional communication, and the ability to multitask in a fast-paced environment. Prior office experience is essential.

Qualifications

• Must have prior office experience.
• Excellent organizational and multitasking abilities.
• Professional communication, both written and verbal.
• Proficient with Microsoft Office and related software.
• Ability to handle confidential information with discretion.

Responsibilities

• Meet with attorneys and staff to discuss cases or projects.
• Greet and direct visitors at the front desk.
• Answer, screen and forward incoming calls.
• Keep reception area tidy and stocked with supplies.
• Sort and distribute daily mail, deliveries, and faxes.
• Order office supplies and monitor inventory.
• Update calendars and schedule meetings.
• Perform clerical duties: filing, photocopying, transcription, faxing.
• Enter attorney time into Timesolv.
• Manage and organize case files and retrieve documents.
• Open new files and update existing ones.
• Process weekly payables.
• Perform other related duties as assigned.

Skills

Office equipment

Professional appearance

Communication skills

Microsoft Office

Confidentiality

Time management

Customer service

Tools

Timesolv

Microsoft Office Suite

Job description

Job Description

Job Summary:

Will assist busy eastside law firm by providing support services to law firm staff. Hours are 8:30 a.m. – 5:00 p.m.; Monday through Friday.

Duties/Responsibilities:

• Meet with attorneys and support staff to discuss assigned cases or projects.
• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary office supplies and material.
• Receive, sort and distribute daily mail/deliveries/faxes.
• Order office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
• Enter attorney time into Timesolv.
• Copy, prepare, organize, store, and retrieve case files, which may include evidence, exhibits, deposition transcripts, pleadings, and other items.
• Open new files and update existing files.
• Process weekly payables.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.
• Proficient with Microsoft Office Suite or related software.
• Related experience required.
• Must have office experience.

Company Description

Supportive, family-focused law firm with meaningful work, strong culture and growth opportunities for dependable, team-oriented professionals.