Receptionist

Ultimate Staffing; Oakland Park (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

Ultimate Staffing in Oakland Park, FL seeks an organized, bilingual administrative assistant to greet visitors, manage phone lines, and coordinate office workflows. You will support project managers, maintain calendars, and handle data entry across company systems with a professional, proactive approach.

The role emphasizes communication, multitasking, and a positive attitude in a fast-paced environment, with opportunities to learn construction processes and contribute to operations.

Qualifications

• Bilingual in English and Spanish (required).
• Strong communication and customer service skills.
• Excellent organization and multitasking abilities.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Ability to work in a fast-paced environment and prioritize tasks effectively.
• Professional demeanor and positive attitude.
• Construction industry experience preferred but not required.
• Experience with project coordination, administrative support, or office management is a plus.
• Willingness to learn construction processes and support company operations.

Responsibilities

• Greet and assist visitors, clients, vendors, and subcontractors in a professional manner
• Answer and direct incoming phone calls
• Manage office emails, mail distribution, and general front desk activities
• Schedule meetings and maintain calendars as needed
• Assist project managers with administrative and project coordination tasks
• Track project documentation, permits, contracts, and job-related paperwork
• Coordinate communication between office staff, field personnel, vendors, and clients
• Enter and maintain accurate data in company systems
• Assist with preparing reports, proposals, and project-related documentation
• Provide general administrative support to management and operations teams
• Help ensure smooth day-to-day office operations

Skills

Bilingual EN/ES

Strong communication

Excellent organization

Multitasking

Professional demeanor

Construction experience preferred

Project coordination experience

Tools

MS Office (Outlook, Excel, Word)

Job description

Responsibilities

• Greet and assist visitors, clients, vendors, and subcontractors in a professional manner
• Answer and direct incoming phone calls
• Manage office emails, mail distribution, and general front desk activities
• Schedule meetings and maintain calendars as needed
• Assist project managers with administrative and project coordination tasks
• Track project documentation, permits, contracts, and job-related paperwork
• Coordinate communication between office staff, field personnel, vendors, and clients
• Enter and maintain accurate data in company systems
• Assist with preparing reports, proposals, and project-related documentation
• Provide general administrative support to management and operations teams
• Help ensure smooth day-to-day office operations

• Greet and assist visitors, clients, vendors, and subcontractors in a professional manner
• Answer and direct incoming phone calls
• Manage office emails, mail distribution, and general front desk activities
• Schedule meetings and maintain calendars as needed
• Assist project managers with administrative and project coordination tasks
• Track project documentation, permits, contracts, and job-related paperwork
• Coordinate communication between office staff, field personnel, vendors, and clients
• Enter and maintain accurate data in company systems
• Assist with preparing reports, proposals, and project-related documentation
• Provide general administrative support to management and operations teams
• Help ensure smooth day-to-day office operations

Desired Skills and Experience

• Bilingual in English and Spanish (required)
• Strong communication and customer service skills
• Excellent organizational and multitasking abilities
• Proficient in Microsoft Office (Outlook, Excel, Word)
• Ability to work in a fast-paced environment and prioritize tasks effectively
• Professional demeanor and positive attitude
• Construction industry experience preferred but not required
• Experience with project coordination, administrative support, or office management is a plus
• Willingness to learn construction processes and support company operations

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.