Construction Admin. Assistant

Letter Four, Llc.; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

A California-based design-build firm is seeking a Construction Admin to support the Construction Project Manager and Design Team. The role encompasses project documentation, coordination between stakeholders, scheduling logistics, tracking budgets, and ensuring compliance with regulations. Ideal candidates possess strong organizational and communication skills, proficiency with key software tools, and are located in the Los Angeles area for in-person interviews. Reliable transportation is necessary for this position.

Responsibilities

• Prepare and maintain project documentation including contracts and schedules.
• Act as a liaison between project teams to ensure communication.
• Assist in scheduling meetings and tracking project timelines.
• Monitor project budgets and process invoices.
• Ensure compliance with local regulations and prepare reports.
• Organize design drawings and facilitate communication with teams.
• Manage correspondence and general office duties.

Skills

Strong computer skills

Exceptional organization skills

Strong communication and teamwork skills

Task management and follow-through

Proficiency in written and spoken English

Ability to read construction drawing sets

Reliable means of transportation

Tools

Google Suite

Microsoft Office suite

BlueBeam

Buildertrend

Notion

Job description

Select the type of project you are interested in:

The Construction Admin will play a critical role in supporting the Construction Project Manager and the Design Team to ensure the smooth execution of design-build projects. This position requires strong organizational skills, attention to detail, and the ability to coordinate between multiple stakeholders in a fast-paced environment. The Construction Admin will handle administrative tasks, documentation, and communication to facilitate project success from concept to completion.

Qualifications

• Strong computer skills, proficiency in Google Suite, Microsoft Office suite
• Exceptional organization skills
• Strong communication and teamwork skills
• Ability to support others effectively with solid task management and follow-through
• Proficiency in written and spoken English
• Ability to read and understand construction drawing sets (architecture and structural)
• Reliable means of transportation

Roles and Responsibilities

• Project Documentation: Prepare, organize, and maintain project documentation, including contracts, permits, submittals, RFIs (Requests for Information), change orders, and project schedules.
• Coordination Support: Act as a liaison between the Construction Project Manager, Design Team, subcontractors, and clients to ensure clear communication and timely delivery of information.
• Scheduling and Logistics: Assist in scheduling meetings, site visits, and project milestones. Coordinate material deliveries and track project timelines to support on-time completion.
• Budget and Cost Tracking: Support the Construction Project Manager in monitoring project budgets, processing invoices, and tracking expenses to ensure financial accuracy.
• Compliance and Reporting: Ensure all project documentation complies with local regulations, building codes, and firm standards. Prepare reports and updates for internal and external stakeholders.
• Design Team Support: Assist the Design Team by organizing design drawings, specifications, and revisions. Facilitate communication between designers and construction teams to align project goals.
• Administrative Tasks: Manage correspondence, maintain project files, and handle general office duties as needed to support the project team.

Bonus skills

• Bilingual (English and Spanish)
• Experience with the creation of cost estimates
• BlueBeam software experience
• Buildertrend experience
• Notion Experience

Application instructions

Please only apply if you are in the Los Angeles area. It is important to us to find someone who is the right fit for our office environment and this can only be done through an in person interview. Please do NOT contact us if you do not meet all of the minimum qualifications. We will be conducting multi-part interviews to be certain that candidates truly meet all qualifications and will be a great long term fit with Letter Four.

EEO Statement

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin, ethnicity, age, sex, sexual orientation, gender identity and expression, pregnancy, genetic information, immigration status, disability or, if applicable, veteran status, or any other basis protected by all applicable laws.

Company Overview

LETTER FOUR, INC. is a full service Design-Build firm offering the seamless integration of architecture and construction that addresses the diverse goals of our clients. Our team is committed to creating inspired, original works that are feasible and achievable given any project challenge. Our mission is to design and build great spaces with great people.

Accessibility

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