Bilingual Front Desk Receptionist

Ultimate Staffing; Scottsdale (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

Ultimate Staffing in Scottsdale, AZ is seeking a proactive Administrative and Office Support professional. The role focuses on greeting visitors, handling calls, and keeping the lobby presentable for a professional first impression.

You will manage mail and supplies, coordinate meeting spaces, assist leadership, and support HR activities as needed. A strong emphasis on organization and courteous communication is essential.

Qualifications

• Provide professional reception and front-desk support.
• Demonstrate strong communication and multitasking abilities.
• Assist with mail, supplies, and conference room readiness.

Responsibilities

• Greet and direct all visitors, presenting a professional first impression.
• Manage visitor sign-in, badges, and employee notifications.
• Answer and route incoming calls promptly and courteously.
• Maintain a clean, organized lobby and reception area.
• Sort, distribute, and prepare mail and packages.
• Maintain office supplies and restock as needed.
• Ensure conference rooms and shared spaces are stocked and tidy.
• Support with document scanning, copying, and uploading into systems such as Square 9.
• Provide general administrative support to leadership and staff as assigned.
• Reserve and prep conference rooms for meetings and assist with logistics.

Skills

Visitor greeting

Phone screening

Meeting coordination

Tools

Square 9

Job description

• Greet and direct all visitors, ensuring a professional and positive first impression.
• Manage visitor sign-in procedures, badges, and notifications to employees.
• Answer, screen, and route incoming calls promptly and courteously.
• Maintain a clean, organized, and presentable reception and lobby area.

Administrative and Office Support

• Sort, distribute, and prepare incoming and outgoing mail and packages.
• Maintain inventory of office supplies and replenish items as needed.
• Ensure conference rooms, kitchen areas, and shared spaces remain clean, organized, and properly stocked.
• Assist with document scanning, copying, filing, and uploading into systems such as Square 9.
• Provide general administrative assistance to leadership and employees as assigned.

Meeting and Visitor Coordination

• Reserve conference rooms and ensure they are prepared for meetings.
• Assist with meeting logistics, materials, and basic technology needs.
• Provide support for visitors, including Wi‑Fi access and directional assistance.

Event and Employee Support

• Assist with internal office events such as birthdays, celebrations, and team gatherings.
• Support HR or leadership with administrative tasks related to office activities or communications.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.