Receptionist

Randstad USA; Newport Beach (CA); On-site; USD 28,000 - 36,000; Full time

Job summary

Randstad USA in Newport Beach, CA is seeking a detail-oriented Receptionist to manage daily front desk operations in a 100% onsite, new office environment. You will welcome guests, handle incoming communications, and support the Administrative Department on various tasks while maintaining a friendly, professional demeanour.

The role requires 2–3 years of front desk experience, proficiency with Microsoft Word and Outlook, and working knowledge of Excel and PowerPoint.

Qualifications

• 2-3 years of reception and general administrative experience.
• Proficiency in Microsoft Word and Outlook; basic Excel/PowerPoint skills.

Responsibilities

• Open and close the office, maintain conference rooms, manage supplies.
• Greet visitors and route calls.
• Schedule conference calls and manage incoming/outgoing packages.
• Assist Administrative Department with various tasks.

Skills

Answering Phones

Greeting Customers

Mail Distribution

Administrative Duties

Stocking Supplies

Scheduling Meetings

Education

High School

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Location: Newport Beach, CA (100% Onsite in a New Office!)

Pay Rate: $23.00 / hour

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Duration: Temporary / LOA Coverage (6–8 weeks with potential to extend)

shift: First

work hours: 8 AM - 5 PM

education: High School

salary: $22 - $23 per hour

About the Role

Are you a well-spoken, friendly, and detail-oriented professional looking to step into a vibrant, modern office environment? Company is seeking a reliable Receptionist to manage daily front desk operations and provide administrative support.

As the first point of contact for our client, you will welcome guests, manage incoming communications, and collaborate on various administrative projects across all levels of the organization.

Key Responsibilities

• Office Coordination: Open and close the office, straighten conference rooms, run/empty the dishwasher, operate basic AV equipment, and keep supply stations fully stocked.
• Guest & Phone Management: Warmly greet visitors, answer and route phone calls, and check voicemail messages.
• Administrative Support: Assist with scheduling conference calls, receiving and sending packages, filing, data entry, and supporting the broader Administrative Department on various tasks.

Qualifications & Skills

• Experience: 2years of front desk reception and general administrative experience.
• Tech Skills:
  • Intermediate proficiency in Microsoft Word and Outlook.
  • Working knowledge of Excel and PowerPoint.
• Attributes: Excellent communication skills, strong multitasking ability, and a collaborative team-player mindset.

Responsibilities

• Opening and closing the office, which include: straightening the conference rooms, emptying/running the dishwasher, restocking supplies, checking messages, operating AV equipment, etc.
• Answering the phones
• Greeting guests
• Scheduling conference calls
• Receiving and sending packages
• Stocking supplies
• Filing, entering data, and various administrative tasks
• Assisting Administrative Department and others as needed

Essential Duties and Responsibilities

• Opening and closing the office, which include: straightening the conference rooms, emptying/running the dishwasher, restocking supplies, checking messages, operating AV equipment, etc.
• Answering the phones
• Greeting guests
• Scheduling conference calls
• Receiving and sending packages
• Stocking supplies
• Filing, entering data, and various administrative tasks
• Assisting Administrative Department and others as needed

Qualifications, Knowledge and Skill Required

• 2-3 years of reception and general administrative experience
• Intermediate level proficiency of Microsoft Word and Out

Skills

• Answering Phones
• Greeting Customers
• Mail Distribution
• Administrative Duties
• Stocking Supplies
• Scheduling Meetings

Qualifications

• Years of experience: 2 years
• Experience level: Entry Level

Experience

• Entry Level
• 2 years

Education

• High School

Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].