Receptionist/Administrative Support

AppleOne Employment Services; Norfolk (VA); On-site; USD 21,000 - 28,000; Full time

Job summary

AppleOne Employment Services in Norfolk, VA is seeking a Receptionist/Administrative Support candidate to assist an accounting department in a professional public sector environment. This temp-to-hire role is ideal for an organized, computer-savvy administrative professional who serves as the first point of contact while handling document and accounting support tasks.

The position offers a steady onsite schedule, a professional team, and the opportunity to contribute to an important department

Qualifications

• 1–2 years of receptionist or admin support experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong written and verbal communication.
• Detail-oriented with strong organization.
• Ability to work independently with minimal supervision.

Responsibilities

• Greet visitors and manage front desk operations.
• Answer, screen, and route calls promptly.
• Prepare daily bank deposits and support AP processing.
• Audit and distribute Accounts Payable invoices and documents.
• Maintain organized electronic files for accounting team.
• Prioritize tasks and support day-to-day office operations.

Skills

Reception duties

Account support

File management

Microsoft Office

Communication skills

Tools

Outlook

Word

Excel

Job description

Job Summary

A Receptionist/Administrative Support opportunity is available in Norfolk, VA, supporting an accounting department in a professional public sector environment. This temp-to-hire role is ideal for an organized, computer-savvy administrative professional who enjoys being the first point of contact while also handling detailed office, document, and accounting support tasks.

This position offers a steady onsite schedule, a professional team environment, and the opportunity to contribute to an important department where accuracy, responsiveness, and strong communication are valued. The right candidate will thrive in a supportive workplace with clear expectations, daily variety, and the potential for long-term placement.

Key Responsibilities

• Serve as the primary receptionist by greeting visitors, processing mail, and supporting security check-in procedures.
• Answer, screen, and route incoming phone calls in a professional and timely manner.
• Prepare daily bank deposits and support accounting department workflow.
• Audit, name, file, and electronically distribute Accounts Payable invoices and digital documents.
• Maintain organized electronic files and assist with general administrative support for the accounting team.
• Work independently to prioritize tasks, meet deadlines, and support day-to-day office operations.

Compensation and Benefits

• Pay: $17 per hour.
• Job Type: Temp-to-Hire.
• Schedule: Monday through Friday, 8:00 AM to 5:00 PM.
• Work Arrangement: 100% onsite in Norfolk, VA.
• Start Date: ASAP.

Required Qualifications and Skills

• Manage front desk reception duties, visitor check-in, mail processing, and call routing.
• Support accounting operations through bank deposit preparation, AP invoice auditing, and digital document distribution.
• Organize, name, move, and maintain digital files accurately and efficiently.
• Provide dependable administrative support while meeting deadlines and setting priorities.
• 1-2 years of experience as a receptionist, administrative assistant, or in a similar administrative support role.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong computer literacy, including working with PDFs, navigating multiple screens and windows, copying and pasting, and managing digital files.
• Excellent written and verbal communication skills.
• Strong attention to detail, organization, and accuracy.
• Professional dress, appearance, and customer service approach.
• Ability to work independently with minimal supervision and use sound judgment in prioritizing tasks.

Preferred Qualifications

• 3-5 years of administrative support or receptionist experience.
• Experience supporting an accounting, finance, or public sector department.
• Familiarity with Accounts Payable invoice processing, electronic document routing, or deposit preparation.
• Strong comfort working in a highly computer-based office environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.