Office Operations Coordinator

Gainor Staffing; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Gainor Staffing in New York City is seeking an Office Operations Coordinator to help manage front desk operations and provide exceptional visitor experience. The ideal candidate has 2-5 years of experience in office operations or corporate hospitality and is comfortable interacting with executives.

This role offers a chance to thrive in a collaborative workplace, supporting logistics and office needs while ensuring smooth daily operations. The annual salary ranges from $65,000 to $70,000 based on experience.

Qualifications

• 2-5 years of experience in office operations, corporate hospitality, or reception.
• Professional, service-oriented, and comfortable interacting with executives and visitors.
• Organized, proactive, and able to manage multiple priorities.

Responsibilities

• Manage front desk operations and visitor experience.
• Coordinate office logistics, security procedures, and daily workplace needs.
• Support meeting setups, catering, deliveries, and occasional events.

Skills

Office operations experience

Customer service orientation

Organizational skills

Familiarity with visitor management

Experience with Canva, PowerPoint, or Jira

Job description

Office Operations Coordinator

Acuting-edgeadvertising technology firm is seeking an Office Operations Coordinator to join the team. Known for its commitment to ethical innovation and industry leadership, the company cultivates a collaborative and mission-focused workplace. This role offers an exciting opportunity to grow within a fast-moving, future-oriented organization.

Who You Are

• You have 2-5 years of experience in office operations, corporate hospitality, or reception
• Professional, service-oriented, and comfortable interacting with executives and visitors
• Organized, proactive, and able to manage multiple priorities
• Familiar with visitor management and workplace security processes
• Experience with Canva, PowerPoint, or Jira, preferred

What You’ll Do

• Manage front desk operations and visitor experience
• Coordinate office logistics, security procedures, and daily workplace needs
• Support meeting setups, catering, deliveries, and occasional events
• Maintain a polished, organized office environment
• Assistleadership and employees with day-to-day operational support

What Success Looks Like

• Visitors receive a professional and welcoming experience
• Office operations run smoothly and efficiently
• Workplace spaces remain organized and client-ready
• Issues are resolved proactively with minimal disruption
• Leadership and employees receive responsive support

Salary Range: $65,000 – 70,000 annually, based on experience

Location: New York, NY – Fully on site

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.