Corporate Receptionist

Career Group; Greenwich (CT); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health coverage

401(k) with company match

PTO 20 days + volunteer days

Volunteer days

Pre-tax transit benefits

Free onsite parking

Collaborative culture

Low turnover

Job summary

Career Group, a Greenwich-based investment firm, is seeking a polished Corporate Receptionist to be the face of the firm. You will warmly welcome guests, manage security logs, and provide high-touch hospitality in a fast-paced, no overtime environment.

Based in a premier waterfront office, the role emphasizes client service, discretion with confidential information, and cross-team support, including conference room coordination and light administrative tasks.

Qualifications

• 2+ years front desk/corporate reception experience in financial services
• Service-oriented, warm, positive, and genuinely passionate about long-term reception work
• Strong proficiency in Outlook and MS Office; highly organized with an eye for detail
• Extremely polished demeanor, strong communication skills, and sound discretion handling confidential information
• Physical capability to assist with office supply inventory and package handling

Responsibilities

• Front Desk Hospitality: Warmly welcome all guests, manage visitor security logging, coat check, and offer high-touch beverage service to maintain a VIP guest experience.
• Complex Conference Room Management: Manage heavy Outlook scheduling, room setups/resets, and catering logistics across 8 high-volume conference rooms.
• Administrative Support: Answer and direct main line phone inquiries with professionalism; assist team Exec Assts during peak periods with ad‑hoc projects, travel, expenses, and meeting prep.
• Office & Facility Coordination: Sort and distribute daily mail/packages; oversee office inventory, supply restocks, and weekly/Friday group catering orders.
• Proactive Engagement: Maintain the cleanliness and presentation of the reception area and executive boardrooms while taking initiative on ad‑hoc office needs during quiet periods.

Skills

Outlook proficiency

MS Office proficiency

Organization & attention to detail

Discretion with confidential info

Client-service orientation

Tools

Microsoft Outlook

MS Office Suite

Job description

A rapidly growing, highly reputable investment firm based in Greenwich, CT is seeking a polished, welcoming, and proactive Corporate Receptionist with previous experience to serve as the face of the firm.

This is an ideal opportunity for a client-service-minded professional who truly enjoys reception and hospitality, thrives in a corporate environment, and values excellent work-life balance (no overtime required). Operating from a premier waterfront office, this role requires someone who takes pride in maintaining an exceptional first impression for visiting institutional investors, executives, and internal teams.

Location:

Greenwich, CT (close to train; free garage parking onsite)

Monday – Friday in office from 8:00 AM – 5:00 PM; 1-hour lunch

Compensation commensurate with experience level:

$70,000 – $100,000 range Base Salary+ Discretionary Bonus + paid overtime

• Health Coverage: Medical, Dental, and Vision (3 plan options, including a 100% firm-paid medical option)
• Retirement: 401(k) with immediate 3% company match vesting
• Paid Time Off: 20 days PTO + 2 dedicated Volunteer Days
• Perks: Pre-tax transit benefits, free onsite garage parking, highly collaborative team culture, and exceptionally low firm turnover

Key Responsibilities

• Front Desk Hospitality: Warmly welcome all guests, manage visitor security logging, coat check, and offer high-touch beverage service to maintain a VIP guest experience.
• Complex Conference Room Management: Manage heavy Outlook scheduling, room setups/resets, and catering logistics across 8 high-volume conference rooms.
• Administrative Support: Answer and direct main line phone inquiries with professionalism; assist team Exec Assts during peak periods with ad‑hoc projects, travel, expenses, and meeting prep.
• Office & Facility Coordination: Sort and distribute daily mail/packages; oversee office inventory, supply restocks, and weekly/Friday group catering orders.
• Proactive Engagement: Maintain the cleanliness and presentation of the reception area and executive boardrooms while taking initiative on ad‑hoc office needs during quiet periods.

Qualifications & Attributes

• Experience: 2+ years of front desk/corporate reception experience in financial services
• Mindset: Highly service-oriented, warm, positive, and genuinely passionate about long-term reception work.
• Skills: Strong proficiency in Microsoft Outlook (calendar management) and MS Office; exceptional organizational skills with an eye for detail.
• Professionalism: Extremely polished demeanor, strong communication skills, and sound discretion handling confidential information.
• Physical Capability: Ability to assist with office supply inventory and package handling