Receptionist

Glocap Search; New York (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Global Alternative Investment Manager is seeking a Receptionist for its New York office to ensure smooth front-desk operations and provide general administrative support. The role reports to the Office Manager and requires collaboration with Administrative Assistants.

The position emphasizes a professional, organized presence, handling confidential information, and coordinating travel arrangements when needed. Candidates should hold a Bachelor’s degree and have at least 2 years in a similar role.

Qualifications

• Bachelor’s degree or equivalent required.
• Minimum of 2 years of receptionist and administrative experience, preferably in financial services.
• Strong teamwork, organizational, and communication skills.

Responsibilities

• Manage Reception, greet visitors and coordinate deliveries.
• Screen and direct calls; register and meet visitors.
• Maintain an organized reception area and conference rooms daily.
• Support office services, purchasing, and catering as needed.
• Assist in planning company events and meetings.

Skills

Multitasking

Team collaboration

Attention to detail

Time management

Discretion

Education

Bachelor’s degree or equivalent

Tools

MS Office

TripsWare

Job description

Our client, a leading global alternative investment manager, is seeking a career Receptionist to join its New York office. The Receptionist role is primarily involved with ensuring the front desk operates smoothly and efficiently and is responsible for providing general administrative support throughout the office. The Receptionist also liaises with Administrative Assistants and reports to the Office Manager.

COMPANY: Global Alternative Investment Manager

LOCATION: New York, NY

HOURS: Standard business hours

OFFICE REQUIREMENTS: 5 days in office

BACHELOR'S DEGREE REQUIRED: Preferred

Responsibilities

• Manage Reception, greeting and providing general support to visitors and coordinating deliveries
• Act as gatekeeper for the office: manage and maintain organized reception area, answer/screen/handle incoming calls; register, meet and greet visitors
• Ensure the office is clean and to the standard expected from our investors and guests
• Ensure conference rooms and common areas are properly in order on a daily basis
• Manage purchases for employee office needs and assist Office Manager with office services such as cleaning, equipment maintenance and catering
• Maintain inventory office and kitchen supplies; daily restock all office and kitchen supplies and fulfill weekly lunch, snack and beverage orders
• Maintain and organize corporate files, contacts and office directories
• Distribute all incoming/outgoing mail and FedEx arranging for courier pick up, scanning, photocopying and filing
• Assist in planning and organizing company events, meetings, business lunches, and investor meetings
• As part of the administrative team, provide absence cover and back up support as needed
• Assist with various ad-hoc projects

Requirements

• Bachelor’s degree or equivalent
• Minimum of 2 years of receptionist and administrative experience preferably within a financial services organization (Private Equity a plus) that included handling confidential and sensitive information
• Team-oriented, energetic self-starter with ability to collaborate cross-functionally across an organization as well as part of a team with a “can-do” attitude
• Able to multi-task in an environment with competing priorities and tight deadlines/deliverables
• Strong interpersonal, problem solving, analytical, and troubleshooting skills
• Highly organized with strong attention to detail and excellent time management skills
• Excellent communication skills both verbal and written. Must be comfortable communicating with senior management
• Ability to remain poised and calm under pressure; perform duties with the highest level of confidentiality and integrity
• Ability to work independently with minimal supervision
• Experience with coordinating complex domestic and international travel arrangements
• Strong computer skills including MS Office Suite (Outlook, Word, Excel and PowerPoint)
• Familiarity with TripsWare or other expense management system a plus
• Verifications of identity, education, prior employment, and references may be required