Receptionist

John H. Carter Company, Inc.; Monroe (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

John H. Carter Company is seeking an Administrative Support professional to manage incoming calls and support the building's customer experience. You will greet visitors, route inquiries, and assist with clerical tasks to support daily operations.

Requirements include High School or equivalent and strong proficiency with Microsoft Office applications. The role requires reliable attendance and coordination of meeting spaces and internal communications.

Qualifications

• High School or Equivalent is required.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is expected.

Responsibilities

• Answer incoming calls with a polite and positive attitude as quickly as possible.
• Be familiar with all product lines the company represents to ensure calls are sent to the appropriate person/group.
• Be familiar with all personnel to ensure calls are transferred in a timely manner.
• Greet all visitors and escort them (when necessary) to their proper destination.
• Handle in and out status (vacation, sick, etc.) for employees.
• Schedule conference rooms when requested.
• Meeting Facilitation – Order food, set out drinks, utensils, plates, napkins, clean up afterwards.
• General Email Facilitator – Distribute RFQ’s and/or PO’s to inside sales teams.
• Other clerical duties may be assigned by their manager.
• Regular and predictable attendance is essential for this position.

Education

High School or Equivalent

Tools

Microsoft Office Suite

Job description

The objective of this position is to answer all incoming phone calls. General duties are to manage the customer experience while in the building and assist with clerical work to support the function of the building.

• Answer incoming calls with a polite and positive attitude as quickly as possible
• Be familiar with all product lines the company represents to ensure calls are sent to the appropriate person/group
• Be familiar with all personnel to ensure calls are transferred in a timely manner
• Greet all visitors and escort them (when necessary) to their proper destination
• Handle in and out status (vacation, sick, etc.) for employees
• Schedule conference rooms when requested

Administrative Support Responsibilities

• Meeting Facilitation – Order food, set out drinks, utensils, plates, napkins, clean up afterwards
• General Email Facilitator – Distribute RFQ’s and/or PO’s to inside sales teams
• Other clerical duties may be assigned by their manager
• Regular and predictable attendance is essential for this position
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Education and/or Work Experience

High School or Equivalent

PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means.

If you wish to become an approved agency to assist us in our employment efforts, please submit your request to [e-mail].