Receptionist

John H Carter / ControlWorx; Baton Rouge (LA); On-site; USD 33,000 - 45,000; Full time

Job summary

John H Carter Company seeks an Administrative Support professional to answer calls, greet visitors, and route inquiries to the proper teams in Baton Rouge. The role requires familiarity with the company's product lines and ability to manage employee vacation/sick statuses while coordinating conference room bookings.

The ideal candidate will be proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and capable of handling multiple clerical tasks with accuracy and urgency.

Qualifications

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required.

Responsibilities

• Answer incoming calls promptly and politely.
• Familiarize with all product lines to route calls correctly.
• Greet visitors and escort them to destinations as needed.
• Manage in/out status for employees.
• Schedule conference rooms as requested.
• Assist with general clerical tasks and email distribution to inside sales teams.

Skills

MS Office

Job description

• Answer incoming calls with a polite and positive attitude as quickly as possible
• Be familiar with all product lines the company represents to ensure calls are sent to the appropriate person/group
• Be familiar with all personnel to ensure calls are transferred in a timely manner
• Greet all visitors and escort them (when necessary) to their proper destination
• Handle in and out status (vacation, sick, etc.) for employees
• Schedule conference rooms when requested

Administrative Support Responsibilities

• Meeting Facilitation – Order food, set out drinks, utensils, plates, napkins, clean up afterwards
• General Email Facilitator – Distribute RFQ’s and/or PO’s to inside sales teams
• Other clerical duties may be assigned by their manager
• This job is demanding in terms of knowledge skills, commitment, and all other job-related qualifications. Urgency and pressure for prompt, accurate results are routine. Multi-tasking and the ability to handle and manage interruptions is expected
• Regular and predictable attendance is essential for this position
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means.

Qualifications

Skills

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Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.