Receptionist

American Energy Storage Innovations, Inc.; Hudson (MA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Receptionist - Contractor to provide essential administrative support and front desk coverage. This role involves coordinating meetings, managing travel arrangements, and assisting with various clerical tasks to ensure smooth operations. The ideal candidate will have a strong background in administrative roles, excellent communication skills, and the ability to multitask effectively. Join a dynamic team where your contributions will be valued and make a difference in a collaborative environment. If you are detail-oriented and thrive in a busy setting, this opportunity is perfect for you.

Qualifications

• Minimum of 1 year of administrative assistant experience required.
• Must possess excellent interpersonal and communication skills.

Responsibilities

• Provide front desk coverage and assist with administrative tasks.
• Coordinate meetings, travel arrangements, and clerical support.

Skills

Administrative Support

Customer Service

Communication Skills

Problem Solving

Organization

Time Management

Education

Associate Degree in Business or Hospitality

Bachelor's Degree in Business Related Field

Tools

Microsoft Office (Excel, PowerPoint, Word, Outlook)

Job description

Description

Job Summary:

The Receptionist - Contractor is responsible for assisting with administrative support requests and providing front desk coverage. Support may include tasks such as coordinating meetings and lunches, preparing documentation and presentations, and interview scheduling support.

Responsibilities:

• Front desk coverage including but not limited to phone answering and redirecting calls, greeting and signing in visitors, and clerical duties.
• Assist with shipping and receiving materials from delivery vendors.
• Assist coordinating meetings and visits which may include preparing meeting space, managing meals and accommodations, preparing meeting materials, and ensuring space always presents well.
• Assist with coordinating travel arrangements including scheduling flights, booking accommodation, and arranging other transportation as required.
• Assist with requests from internal departments for clerical support such as mailing marketing materials, processing printing requests, employee engagement and wellness notifications/activities, as needed.
• Upkeep of the emergency evacuation bags.
• Assist with various HR administrative activities, such as interview scheduling and updating candidate profiles in the HRIS.
• General administrative tasks.
• Adhere to federal and state regulations.
• Adhere to all company policies, processes, and procedures.
• Performs other duties as requested, directed, or assigned.
• Predictable and reliable attendance.

Position Qualifications:

• Associate degree in business, hospitality, or related field, or equivalent experience.
• Bachelor’s degree in business related field preferred.
• Minimum of one (1) years of administrative assistant experience required.
• Experience working in corporate office and manufacturing facility preferred.
• Must be discrete, tactful, diplomatic, and possess the ability to proactively problem-solve and provide service excellence to internal and external constituents.
• Excellent interpersonal, written, and verbal communication skills, and the ability to prioritize tasks.
• Ability to handle numerous assignments simultaneously.
• Exceptional phone etiquette and capacity to always provide exceptional customer service.
• Proficient with Microsoft Office Software, including Excel, PowerPoint, Word, and Outlook.

Key Competencies:

• Positive Impressions: Projects an air of confidence and professionalism.
• Organization and Planning: Establishes a systematic course for self and/or others to assure accomplishment of objectives. Determines priorities and allocates time and resources effectively.
• Delivers Results: Achievement-oriented, feeling a sense of urgency to reach goals on time, if not before.
• Teamwork: Works cooperatively with others to accomplish team goals and organizational objectives.
• Communications: Exchanges thoughts, feelings, and information effectively.
• Takes Initiative: Exhibits strong drive for results and success; conveys a sense of urgency and drives issues to closure; persists despite obstacles and opposition.

Physical Requirements / Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Prolonged periods sitting at a desk and working on a computer.
• Constantly operates a computer and other office equipment.
• Ability to adjust focus, especially due to concentration on a computer screen.
• Ability to lift/carry 30 pounds and/or position the body to reach items on the floor/below knee level or reach overhead.
• The person in this position needs to occasionally move about in industrial environments, and on uneven terrain.
• Works in a temperature-controlled office environment, with occasional work in outdoor weather conditions, and in industrial environments.
• May be required to recognize small numbers, letters, symbols, and colors.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position. They are not to be construed as an exhaustive list of all duties, responsibilities, and skills that may be required of the employee. Management reserves the right to add, remove, or otherwise alter these duties, responsibilities, and skills at any time.

AMERICAN ENERGY STORAGE INNOVATIONS, INC. IS AN EQUAL OPPORTUNITY EMPLOYER.