Receptionist

Smart Family of Cooling Products; Houston (TX); On-site; USD 28,000 - 38,000; Full time

Job summary

Smart Family of Cooling Products is seeking a Receptionist in Houston, TX to greet visitors, answer phones, and support accounts payable. The role is temp-to-hire, requiring a friendly, organized professional who can manage front-desk duties and assist with basic AP tasks in QuickBooks.

Ideal candidates will have a high school diploma or GED, industry experience, and strong communication skills. Proficiency with Microsoft Office is expected, with daily tasks including mail distribution,

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.

Responsibilities

• Answer all incoming calls and aid customers as needed.
• Take thorough messages including Name, Call Back Number, Company Name and What the call is regarding.
• Relay all incoming calls/missed calls to the appropriate person.
• Welcome all visitors/customers with coffee and/or water.
• Facilitate daily office organization and maintenance.
• Wipe down door handles two times a day.
• Assist with accounts payable entering all incoming bills into QuickBooks and handing out for approvals.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

MS Office proficiency

Education

HS diploma or GED

Industry experience

Temp-to-hire

Job description

Job Summary

The Receptionist is responsible for welcoming visitors, answering incoming phone calls, and maintaining the cleanliness of the office. In addition, the Receptionist provides support to accounts payable. This position is temp-to-hire.

Essential Job Duties

• Answer all incoming calls and aid customers as needed.
• Take thorough messages including Name, Call Back Number, Company Name and What the call is regarding.
• Relay all incoming calls/missed calls to the appropriate person.
• Welcome all visitors/customers with coffee and/or water.
• Facilitate daily office organization and maintenance.
• Make sure all coffee stands are clean, organized, and stocked.
• Wipe down door handles two times a day.
• Turn ON/OFF TV's daily.
• Set up Conference room.
• Mask and Hand sanitizer should be available.
• Maintain reception area, keeping it clean and free of clutter.
• Ensure office supplies are stocked and inventory is checked monthly.
• Sort and distribute mail.
• Assist with accounts payable entering all incoming bills into QuickBooks and handing out for approvals.
• Responsible for sending out all mail/checks.
• Ensuring all filing is done on a weekly basis.
• Perform other job duties as assigned.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.

Education and Experience :

• High school diploma or GED certificate preferred.
• Industry experience preferred.
• Temp-to-hire.

Physical Requirements

• Must be able to remain in a stationary position for a prolonged period of time.
• Must be able to transport 15 pounds.