Receptionist

SIGMA; California (MO); On-site; USD 46,000 - 57,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Parental leave

Vision insurance

Life insurance

Employee assistance program

Flexible spending account

Referral program

Job summary

Los Altos Foods is seeking a Receptionist to serve as the face of the company, greeting visitors and supporting daily office operations with a professional, welcoming service orientation. The role emphasizes organization, reliability, and strong customer service in a fast-paced environment.

The position involves front desk duties, answering calls, sign-in procedures, vendor coordination, conference room scheduling, and basic accounts payable support, working with multiple departments to uphold

Qualifications

• High School Diploma or GED required.
• Minimum of two years in a professional office environment.

Responsibilities

• Greet visitors and provide a professional, welcoming reception.
• Answer, screen, and direct incoming calls.
• Maintain visitor sign-in procedures and issue badges.
• Keep reception and common areas clean and organized.
• Provide administrative support to Accounts Payable (sorting, mailing checks).
• Coordinate office services and manage vendors.
• Schedule conferences and staff meetings.
• Order and maintain office supplies.
• Coordinate building maintenance requests and repairs.
• Support special projects as needed.

Skills

Customer service

Communication

Organization

Multitasking

Microsoft Office

Education

High School Diploma or GED

Tools

Outlook

Word

Excel

Job description

Position Summary The Receptionist serves as the face of Los Altos Foods and is the first point of contact for visitors, employees, customers, and vendors. This role is responsible for creating a professional, welcoming, and service-oriented experience while managing the front desk and supporting daily office operations. The Receptionist provides administrative assistance to various corporate departments, coordinates office services and vendors, manages conference room schedules, and helps ensure the efficient operation of the corporate office. The ideal candidate is highly organized, dependable, customer-focused, and capable of handling multiple priorities in a fast-paced environment while representing the values and culture of Los Altos Foods with professionalism and hospitality.

Salary Range DOE: $45,747-$57,181

Essential Duties and Responsibilities

• Front Desk & Customer Service Welcome and assist visitors, clients, and vendors in a professional and courteous manner.
• Front Desk & Customer Service Answer, screen, and direct incoming telephone calls.
• Front Desk & Customer Service Maintain visitor sign-in procedures and issue visitor badges.
• Front Desk & Customer Service Ensure reception and common areas remain clean, organized, and professional.
• Administrative Support Assist Accounts Payable by sorting, preparing, and mailing checks.
• Administrative Support Support corporate departments with administrative and clerical duties as needed.
• Administrative Support Update and distribute the Corporate Office Phone Directory.
• Administrative Support Maintain and update the annual Office Holiday Calendar.
• Office Coordination Serve as the primary contact for office vendors, including vending machine, coffee service, water cooler, safety cabinet, and waste management providers.
• Office Coordination Coordinate staff meetings, employee events, and company luncheons.
• Office Coordination Manage conference room scheduling and calendar administration.
• Office Coordination Order and maintain office and first aid supplies.
• Facilities Support Coordinate building maintenance requests and repairs, including office equipment, kitchen appliances, mail room equipment, ice machines, carpet cleaning, and other facility-related issues.
• Facilities Support Follow up with vendors and service providers to ensure timely completion of work.
• Additional Responsibilities Assist with special projects as assigned.
• Additional Responsibilities Perform other duties as required to support business operations.

Qualifications

Minimum Requirements

• High School Diploma or GED required.
• Minimum of two (2) years of experience in a professional office environment.
• Experience working in a receptionist, administrative assistant, or customer service role preferred.

Preferred Qualifications

• Bilingual in English and Spanish.
• Experience supporting multiple departments within a corporate office environment.

Knowledge, Skills, and Abilities

• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Professional appearance and demeanor.
• Strong organizational and multitasking abilities.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and handle sensitive information.
• Dependable, detail-oriented, and team-focused.
• Strong problem-solving and follow-up skills.

Physical Requirements

• Ability to sit, stand, and walk for extended periods throughout the workday.
• Frequent use of hands and fingers for computer and office equipment operation.
• Ability to communicate effectively in person and by telephone.
• Occasional bending, kneeling, stooping, reaching, and lifting office supplies up to 20 pounds.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance