OFFICE ADMIN PERSONNEL (FULL TIME)

Compass Group USA; Palo Alto (CA); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Discounted Lunch

Job summary

Compass Group USA's ESFM is seeking a Relief Receptionist at our Palo Alto location. The role handles clerical duties, greets guests, answers phones, and supports the reception team.

Full-time schedule, Monday–Friday, 8:00 am–5:00 pm with occasional OT; hospitality background and Office Suite experience required. Competitive pay and discounted lunch. Join a leading corporate facilities management organization delivering safe, healthy workplaces.

Qualifications

• Hospitality background required.
• Office Suite experience required.
• Full-time schedule, Mon-Fri 8:00 am-5:00 pm.
• Location Palo Alto, CA 94304.

Responsibilities

• Answer telephones and direct calls.
• Greet guests and visitors in a professional manner.
• Manage calendars and schedule appointments.
• Assist with clerical tasks and filing.
• Operate office machines and scanning devices.
• Provide lunch and breaks to Reception team.
• Maintain filing, inventory and database systems.
• Respond to inquiries and resolve basic issues.

Skills

Hospitality background

Office Suite experience

Tools

Office Suite

Job description

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• We have an opening for a full timeOFFICE ADMIN PERSONNEL position.
• Location: SAP - 3410 Hillview Avenue, Palo Alto, CA 94304 Note: online applications accepted only.
• Schedule: Full time schedule. Monday - Friday, 8:00 am - 5:00 pm with occasional OT. More details upon interview.
• Requirement: Hospitality Background and Office Suite experience requried.
• Perks: Discounted Lunch!
• Pay Range:$21.00per hour to$23.00per hour

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).

Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM's clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.

ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions.This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.

In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

Job Summary

Relief Receptionist
Summary: Performs a variety of clerical duties, including answering telephones, typing, hospitality, office machine operation and filing.
Essential Duties and Responsibilities:

• Trains other staff members to perform work activities, such as using computer applications.
• Welcomes guests and visitors.
• Follows security protocols for all visitors.
• Provide lunch and breaks to Reception team.
• Answers telephones, directs calls.
• Manages calendars and arranges appointments.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Operates office machines, such as photocopiers and scanners, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Associates at ESFM are offered many fantastic benefits.

Full-time and part-time positions offerthe following benefits to associates: Retirement Plan,Associate Shopping Program,Health and Wellness Programs,Discount Marketplace,Identity Theft Protection,Pet Insurance,Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offerthe following benefits to associates: Medical,Dental,Vision,Life Insurance/AD,Disability Insurance,Commuter Benefits,Employee Assistance Program,Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

About Compass Group: Achieving leadership in the foodservice and facility management industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

ESFM maintains a drug-free workplace.

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

ESFM

Nearest Major Market: San Jose
Nearest Secondary Market: Palo Alto
Job Segment: Clerical, Administrative Assistant, Food Service, Administrative, Hospitality