Receptionist

Ultimate Staffing Services; Anaheim (CA); On-site; USD 29,000 - 30,000; Full time

Job summary

Ultimate Staffing Services in Anaheim, CA seeks a Front Desk Administrative Assistant for a temporary assignment. You will be the first contact for customers and visitors, supporting the Office Manager and Sales Staff from 8:30am to 5:00pm, Monday through Friday, with a pay range of $21.00–$22.00 per hour.

Responsibilities include greeting visitors, answering calls, managing emails, filing, and providing clerical support.

Qualifications

• Previous office, receptionist, administrative assistant, or customer service experience.
• Professional and friendly telephone manner.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Outlook, Word, and Excel including Adobe.
• Ability to manage multiple tasks and changing priorities.
• Reliable attendance and punctuality.
• Professional appearance and demeanor.
• Ability to work independently and follow instructions.

Responsibilities

• Answer and direct incoming telephone calls and assist callers with general inquiries.
• Greet customers, visitors, and business contacts professionally and courteously.
• Monitor incoming emails, sort mail, and other office communications.
• Provide administrative and clerical support to the Office Manager and Sales Staff.
• Assist Sales Staff with proposals, documents, correspondence, and other administrative tasks.
• Perform storage data entry and filing.
• Perform day-to-day filing and document organization to keep office records current and organized.
• Maintain a professional and organized front-office environment.
• Perform other general administrative duties as assigned.

Skills

Telephone etiquette

Organization

Written & verbal communication

Multitasking

Independent work

Customer service

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Adobe

Job description

Covering for a MAT LeaveFRONT DESK ADMINISTRATIVE ASSISTANTAssignment Type: TemporaryReports To: Office ManagerSchedule: Monday-Friday, 8:30am to 5:00pmPay Range: $21.00 - $22.00 per hourAnticipated Assignment Length: October 2026 to February 2027

POSITION OVERVIEW

Seeking a reliable and professional Front Desk Administrative Assistant to provide general office and reception support. This position will be the first point of contact for customers, visitors, and callers while providing administrative assistance to the Office Manager, Sales Staff, and other departments.

PRIMARY RESPONSIBILITIES

• Answer and direct incoming telephone calls and assist callers with general inquiries.
• Greet customers, visitors, and business contacts professionally and courteously.
• Monitor incoming emails, sort mail, and other office communications.
• Provide administrative and clerical support to the Office Manager and Sales Staff.
• Assist Sales Staff with proposals, documents, correspondence, and other administrative tasks.
• Perform storage data entry and filing.
• Perform day-to-day filing and document organization to keep office records current and organized.
• Maintain a professional and organized front-office environment.
• Perform other general administrative duties as assigned.

MUST-HAVE SKILLS & QUALIFICATIONS

• Previous office, receptionist, administrative assistant, or customer service experience.
• Professional and friendly telephone manner.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Outlook, Word, and Excel including Adobe.
• Ability to manage multiple tasks and changing priorities.
• Reliable attendance and punctuality.
• Professional appearance and demeanor.
• Ability to work independently and follow instructions.
• Comfortable interacting with customers, vendors, and employees at all levels.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.