Reception & Office Operations Coordinator

Advanced Rx Management; Town of Florida (NY); On-site; USD 35,000 - 46,000; Full time

Job summary

Advanced Rx Management LLC is seeking a reliable Front Desk & Office Coordinator to be the face of the office. You will greet guests, manage mail, and handle scanning and digital filing of documents.

The ideal candidate is organized, detail-oriented, and comfortable with office technology. You will balance customer service with structured administrative tasks in a fast-paced environment.

Qualifications

• High school diploma or equivalent is required.
• Experience in office, reception, administrative support, mailroom, or records management preferred.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Greet visitors and manage a professional reception area.
• Answer phones, route calls, and take messages as needed.
• Scan and digitize paper documents, ensuring quality and proper indexing.
• Sort, process, and distribute daily mail and packages; coordinate shipments.
• Provide general administrative support and maintain filing systems.

Skills

Office administration

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Tools

Scanners

Job description

Advanced Rx Management LLC is seeking a reliable Front Desk & Office Coordinator to be the face of the office. You will greet guests, manage mail, and handle scanning and digital filing of documents.

The ideal candidate is organized, detail-oriented, and comfortable with office technology. You will balance customer service with structured administrative tasks in a fast-paced environment.