Reception & Office Operations Coordinator

Pacifico Energy LLC; Dallas (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Pacifico Energy LLC in Dallas is seeking an Office Coordinator and Administrative Assistant to welcome visitors, support the People team, and keep the office running smoothly on site.

You will manage front desk, coordinate supplies, arrange meetings and events, work with vendors and building management, and assist with recruiting and onboarding. This role offers a hands-on startup environment and room to grow with the team.

Qualifications

• 2+ years of experience in office administration or similar role.
• Experience running day-to-day operations of a busy in-person office.
• Strong organizational skills and attention to detail.
• Experience with vendors, building management, and invoicing.
• Excellent written and verbal communication.
• Comfort with a fast-moving startup environment.

Responsibilities

• Greet visitors and manage front desk operations.
• Coordinate office operations, moves, and setup.
• Serve as main contact with building management and vendors.
• Manage inventory, supplies, and budget.
• Coordinate conferences, meetings, and events.
• Support recruiting activities as needed.
• Assist with onboarding and new hire logistics.
• Maintain SharePoint and Google Drive filing.

Skills

Office coordination

Reception

Vendor management

Organizational skills

Microsoft Office

Google Workspace

Communication

Problem solving

Event planning

Recruiting support

Tools

SharePoint

Google Drive

Expense systems

Recruiting systems

Job description

Pacifico Energy LLC in Dallas is seeking an Office Coordinator and Administrative Assistant to welcome visitors, support the People team, and keep the office running smoothly on site.

You will manage front desk, coordinate supplies, arrange meetings and events, work with vendors and building management, and assist with recruiting and onboarding. This role offers a hands-on startup environment and room to grow with the team.