Oil & Gas Office & Operations Coordinator

Primary Services; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Primary Services, a growing oil and gas organization in Houston, seeks an Office Administrator to support leaders and teams across operations, HR, and facilities. This contract-to-hire role offers broad exposure and long-term growth in energy.

The Office Administrator will manage calendars, travel, expenses, meetings, events, vendors, and day-to-day office needs while partnering with Executive Assistants, HR, Facilities, and IT to keep the office organized and welcoming.

Qualifications

• 5+ years of strong administrative assistant experience required.
• Experience supporting Legal and/or Human Resources functions strongly preferred.
• Experience managing complex calendars, executive or leadership scheduling, and meeting logistics.
• Experience coordinating travel and processing expense reports.
• Experience supporting vendor management, invoicing, accounts payable, and budget tracking.
• Experience coordinating corporate meetings, events, and employee activities.
• Proficiency with Microsoft Office applications.

Responsibilities

• Manage complex calendars, scheduling conflicts, meeting priorities, and forward planning for leaders and teams.
• Coordinate domestic travel arrangements, itineraries, schedules, and related expense reporting.
• Manage and prioritize inbox communications, escalating urgent or time-sensitive items as appropriate.
• Coordinate meetings including scheduling, conference rooms, materials, catering, agendas, and follow-up activities.
• Process and track expense reports, vendor payments, invoices, and accounts payable documentation.
• Support vendor sourcing, scheduling, contract coordination, and payment processing.
• Coordinate internal events, employee activities, company meetings, service awards, and engagement initiatives.
• Serve as a primary point of contact for employees and assist with office resources, processes, and day-to-day needs.
• Partner with Facilities and IT on maintenance requests, workspace needs, technology coordination, and office operations.
• Support onboarding logistics including workstation setup, technology, supplies, and new-hire readiness.
• Maintain office supplies and company merchandise while coordinating purchasing and vendor relationships.
• Welcome visitors and coordinate logistics for onsite meetings and activities.
• Partner with other administrative professionals to coordinate leadership support, meetings, and events.
• Identify opportunities to improve administrative processes and the overall employee office experience.

Skills

Calendar management

Travel coordination

Vendor management

Executive support

Office operations

HR support

Events coordination

Tools

Microsoft Office

Job description

Primary Services, a growing oil and gas organization in Houston, seeks an Office Administrator to support leaders and teams across operations, HR, and facilities. This contract-to-hire role offers broad exposure and long-term growth in energy.

The Office Administrator will manage calendars, travel, expenses, meetings, events, vendors, and day-to-day office needs while partnering with Executive Assistants, HR, Facilities, and IT to keep the office organized and welcoming.