Reception & Admin Coordinator

Phoenix House of New York; Town of Islip (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Paid holidays

Vacation & sick time

Medical insurance

Dental and vision

Pet insurance

Tuition assistance

403(b) plan

Employer-paid health coverage

Job summary

Phoenix House of New York | Long Island is seeking a Front Desk Representative to support the administrative operations of the Ronkonkoma Residential program. You will perform clerical tasks, greet visitors, answer calls, and assist in coordinating meetings and travel for managers.

The role requires a High School Diploma (Bachelor’s preferred) and at least two years of Administrative Assistant experience. We offer comprehensive benefits and a supportive, values-based work environment.

Qualifications

• High School Diploma required; Bachelors preferred.
• Two years of Administrative Assistant experience.
• Proficient with Microsoft Office.
• Strong communication and customer service skills.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information from records, email, minutes, and other related documents; prepares written summaries.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and petty cash usage.

Skills

Verbal & written communication

Customer service

Microsoft Office

Organizational skills

Independent work

Education

High School Diploma

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

Phoenix House of New York | Long Island is seeking a Front Desk Representative to support the administrative operations of the Ronkonkoma Residential program. You will perform clerical tasks, greet visitors, answer calls, and assist in coordinating meetings and travel for managers.

The role requires a High School Diploma (Bachelor’s preferred) and at least two years of Administrative Assistant experience. We offer comprehensive benefits and a supportive, values-based work environment.