Front Desk & Admin Coordinator — Health & Wellness

Phoenix-House-of-New-York; Wainscott (NY); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Paid holidays

Medical insurance

Dental insurance

Vision insurance

Tuition reimbursement

403(b) retirement plan

Paid vacation and sick time

Job summary

Phoenix House of New York, Long Island, is seeking a Front Desk Representative to support administrative operations in a busy office. You will answer calls, greet visitors, manage filing, and coordinate meetings, travel, and agendas.

This non-exempt, full-time position offers competitive pay and a comprehensive benefits package. The ideal candidate has at least two years of administrative experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• At least two years of administrative/clerical experience.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to work independently.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information from records and minutes; prepares summaries.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares meeting agendas and distributes minutes.
• Maintains office supplies and coordinates equipment maintenance.
• Maintains a system for recording expenses and petty cash.

Skills

Verbal communication

Written communication

Customer service

Interpersonal skills

Organization

Independence

Education

High School Diploma

Bachelor’s degree (preferred)

Tools

Microsoft Office

Job description

Phoenix House of New York, Long Island, is seeking a Front Desk Representative to support administrative operations in a busy office. You will answer calls, greet visitors, manage filing, and coordinate meetings, travel, and agendas.

This non-exempt, full-time position offers competitive pay and a comprehensive benefits package. The ideal candidate has at least two years of administrative experience, strong communication skills, and proficiency with Microsoft Office.