Front Desk & Admin Coordinator - Wellness Nonprofit

Phoenix House of New York; Wainscott (NY); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

100% employer-paid medical insurance

10 paid holidays

Paid vacation, sick time, personal and

Wellness time

401(k) retirement plan

Job summary

Phoenix House of New York is seeking a Front Desk Representative in Wainscott, NY to manage clerical tasks and support the department's efficient operation.

The role requires a High School Diploma (Bachelor’s preferred) and at least two years of administrative experience; strong communication, customer service, and MS Office skills are essential. Salary is hourly with comprehensive benefits offered.

Qualifications

• High School Diploma required; Bachelor’s preferred.
• Two years of Administrative Assistant experience required.
• Excellent verbal and written communication skills essential.
• Excellent interpersonal and customer service skills required.
• Proficient in Microsoft Office Suite or related software.
• Strong organizational skills and attention to detail.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information from records, email, minutes, and other documents; prepares summaries.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of equipment.
• Maintains a system for recording expenses and petty cash.

Skills

Verbal & Written Communication

Interpersonal Skills

Customer Service

Microsoft Office Suite

Organizational Skills

Independent Work

Education

High School Diploma

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

Phoenix House of New York is seeking a Front Desk Representative in Wainscott, NY to manage clerical tasks and support the department's efficient operation.

The role requires a High School Diploma (Bachelor’s preferred) and at least two years of administrative experience; strong communication, customer service, and MS Office skills are essential. Salary is hourly with comprehensive benefits offered.