Receiving & Data Operations Coordinator

SmartRecruiters, Inc.; Glencoe (AL); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k) plan participation

Job summary

Veolia North America is seeking an Administrative Assistant to support daily team operations, with heavy data entry and document management responsibilities.

The role interfaces with peers, managers and customers, ensuring compliance with Federal, State, and Local DOT regulations and company policies. Strong MS Office skills and organization are essential. Prior admin experience preferred.

We offer comprehensive benefits and a path to growth within a large environmental services organization.

Qualifications

• High School diploma or General Educational Development (GED) required
• Experience working in an administrative support role
• Working knowledge of Microsoft Office Products: Word, Excel, and Outlook. Ability to create simple spreadsheets with formula.
• Ability to organize and prioritize tasks to meet deadlines
• Fluency in English, both written and verbal with the ability to create clear and concise memos and letters

Responsibilities

• Provide coordination and support for daily operations of facility including data management
• Track waste shipments with disposal facilities
• Manage and distribute information in an administrative office environment
• Manage the office phone. Answer and reroute all incoming phone calls
• Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customersand mailing to states
• Sign manifests that end at the facility and create billing packets (based on location permitting and need)
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility
• Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail
• Perform other reasonably related tasks as assigned by management.

Skills

Administrative support

MS Office

Task prioritization

English fluency

Education

High School diploma or GED

Job description

Veolia North America is seeking an Administrative Assistant to support daily team operations, with heavy data entry and document management responsibilities.

The role interfaces with peers, managers and customers, ensuring compliance with Federal, State, and Local DOT regulations and company policies. Strong MS Office skills and organization are essential. Prior admin experience preferred.

We offer comprehensive benefits and a path to growth within a large environmental services organization.