Logistics & Receiving Coordinator - Data & Compliance

Enviri Corporation; Gary (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

Veolia North America is seeking an Administrative Assistant to support daily operations of the facility, with a heavy focus on data entry and document management. The role interfaces with peers and managers and ensures compliance with federal, state, and local DOT regulations and internal policies.

Responsibilities include tracking waste shipments, managing office communications, handling manifests, updating orders, and maintaining files and reports.

Qualifications

• High school diploma or GED.
• Experience in administrative support role.
• Knowledge of Microsoft Office: Word, Excel, Outlook; ability to create simple spreadsheets with formulas.
• Ability to organize and prioritize tasks to meet deadlines.
• Fluency in English, both written and verbal.

Responsibilities

• Provide coordination and support for daily operations of facility including data management
• Track waste shipments with disposal facilities
• Manage and distribute information in an administrative office environment
• Manage the office phone. Answer and reroute all incoming phone calls
• Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customers and mailing to states
• Sign manifests that end at the facility and create billing packets (based on location permitting and need)
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility
• Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail
• Perform other reasonably related tasks as assigned by management.

Skills

Data entry

Office administration

Time management

Communication

English fluency

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Outlook

Job description

Veolia North America is seeking an Administrative Assistant to support daily operations of the facility, with a heavy focus on data entry and document management. The role interfaces with peers and managers and ensures compliance with federal, state, and local DOT regulations and internal policies.

Responsibilities include tracking waste shipments, managing office communications, handling manifests, updating orders, and maintaining files and reports.