Shipping and Receiving Coordinator

Veolia; Unionville (Centre County); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Tuition reimbursement

Job summary

Veolia is seeking an Administrative Assistant to support daily operations of the team, with a strong emphasis on data entry and document management. The role interfaces with peers and managers and supports compliance with applicable DOT, state and local regulations, as well as company policies.

Responsibilities include coordinating facility operations, handling manifests and paperwork, maintaining electronic and paper files, and assisting with billing and information distribution.

Qualifications

• High school diploma or GED required.
• Experience in administrative support.
• Ability to create simple spreadsheets in Excel.
• Strong organizational and prioritization skills.
• Fluent in English, both written and verbal.

Responsibilities

• Coordinate daily facility operations and data management.
• Track shipments and manage disposal-related paperwork.
• Maintain electronic and paper files and distribution lists.
• Answer and route incoming calls and messages.
• Process manifests and related paperwork for compliance.
• Support billing packets and order data updates.
• Perform other administrative tasks as needed.

Skills

Administrative experience

Time management

Organizational skills

English fluency

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Veolia has acquired Clean Earth. As Clean Earth completes its integration into Veolia, recruiting and hiring for this role is being managed in partnership with the Clean Earth talent acquisition team.

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Job Description

Under immediate supervisor, the Administrative Assistant provides coordination and support the operations of the team. This position includes a high volume of data entry. The job interfaces frequently with peers and managers and occasionally with customers. Ensure all tasks are in compliance with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures.

Primary Responsibilities (Essential Functions):

• Provide coordination and support for daily operations of facility including data management
• Track waste shipments with disposal facilities
• Manage and distribute information in an administrative office environment
• Manage the office phone. Answer and reroute all incoming phone calls
• Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customers and mailing to states
• Sign manifests that end at the facility and create billing packets (based on location permitting and need)
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility
• Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail
• Perform other reasonably related tasks as assigned by management.

Qualifications

Basic Required Qualifications:

• High school diploma or GED
• Experience working in an administrative support role
• Working knowledge of Microsoft Office Products: Word, Excel, and Outlook. Ability to create simple spreadsheets with formula.
• Ability to organize and prioritize tasks to meet deadlines
• Fluency in English, both written and verbal with the ability to create clear and concise memos and letters

Preferred Qualifications:

• 2+ years of experience administrative working in an office setting
• Proficiency using Windows based software platforms
• Knowledge of RCRA, DOT and Hazmat regulations

Additional Information

• Benefits: Comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, tuition reimbursement, paid volunteering and more.
• In addition, commencing no later than January 1, 2027, benefits package will include participation in an employer sponsored 401(k) plan, to save for retirement.
• Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.