Environmental Operations & Data Coordinator

SmartRecruiters, Inc.; Colvin (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

Veolia seeks an Administrative Assistant to support facility operations under supervision. This role features a high volume of data entry and frequent interaction with peers, managers, and customers, while ensuring compliance with Federal, State, and Local DOT regulations and company policies.

Responsibilities include coordinating daily operations, tracking waste shipments, managing information flow, handling phone calls, managing manifests and related paperwork, and updating records and reports.

Qualifications

• High School diploma or GED required.
• Experience in administrative support role.
• Working knowledge of Microsoft Office products: Word, Excel, and Outlook. Ability to create simple spreadsheets with formula.
• Ability to organize and prioritize tasks to meet deadlines.
• Fluency in English, both written and verbal with the ability to create clear and concise memos and letters.

Responsibilities

• Provide coordination and support for daily operations of facility including data management.
• Track waste shipments with disposal facilities.
• Manage and distribute information in an administrative office environment.
• Manage the office phone. Answer and reroute all incoming phone calls.
• Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customers and mailing to states.
• Sign manifests that end at the facility and create billing packets (based on location permitting and need).
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility.
• Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail.
• Perform other reasonably related tasks as assigned by management.

Skills

Administrative support

Microsoft Office

Time management

English fluency

Communication

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Veolia seeks an Administrative Assistant to support facility operations under supervision. This role features a high volume of data entry and frequent interaction with peers, managers, and customers, while ensuring compliance with Federal, State, and Local DOT regulations and company policies.

Responsibilities include coordinating daily operations, tracking waste shipments, managing information flow, handling phone calls, managing manifests and related paperwork, and updating records and reports.