Real Estate Transaction Coordinator — Escrow & Documentation

Compass International Holdings; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Compass International Holdings in Los Angeles–Brentwood is seeking an experienced Transaction Coordinator to manage escrow files and coordinate all information and legal documentation for the sale and escrow of each home. The role requires strong knowledge of CAR contracts and disclosures and is an in‑office position.

You will support sales associates and escrow companies, maintain documents in Transaction Manager, track deadlines, and provide daily updates to the Office Administrator and

Qualifications

• Real estate transaction experience required.
• Excellent verbal and written communication skills.
• Able to juggle multiple priorities and deadlines without sacrificing quality—eye for detail/proofing.
• Proactive and detail-oriented with strong proofreading skills.
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook).
• Ability to interact successfully with both internal and external customers at all levels.
• CA Real Estate License strongly preferred.

Responsibilities

• Coordinate and file sales documents with clients, sales associates, and escrow companies.
• Monitor files for required signatures, documents, and dates; maintain organized records.
• Upload and maintain documents in the Transaction Manager system.
• Send reminders for due items on each file.
• Input and monitor escrow information in real estate databases.
• Maintain knowledge of CAR contracts and disclosures.
• Assist with needed documents for sales associates and escrow companies.
• Maintain and track all closed archive files.
• Create broker files for each transaction.
• Provide daily office updates of new, pending and closed escrows to the Office Administrator and Brokerage Manager.
• Provide backup to the Office Administrator and Front Desk; assist with other general duties when needed.

Skills

Real estate transaction experience

Verbal and written communication

Multitasking and deadline management

Attention to detail

Proactive mindset

Data entry

Office administration

MS Office proficiency

Education

California Real Estate License

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Compass International Holdings in Los Angeles–Brentwood is seeking an experienced Transaction Coordinator to manage escrow files and coordinate all information and legal documentation for the sale and escrow of each home. The role requires strong knowledge of CAR contracts and disclosures and is an in‑office position.

You will support sales associates and escrow companies, maintain documents in Transaction Manager, track deadlines, and provide daily updates to the Office Administrator and