Escrow & Closing Support Specialist

Compass International Holdings; Exton (PA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(k) with company match

Paid Time Off and Holidays

Paid Family & Paternity Leave

Life Insurance

Job summary

Compass International Holdings seeks an escrow-focused Administrative Specialist to keep real estate closings moving smoothly. You will coordinate documents, manage deadlines, and support agents, buyers, sellers, lenders, and attorneys to ensure accurate, on-time closings with strong service and attention to detail.

Responsibilities include preparing closing packages, reviewing and indexing escrow files, and assisting with funding, recording, and post-closing tasks.

Qualifications

• High school diploma or equivalent.
• One to four years of escrow processing experience, depending on the team supported.
• Prior experience in escrow, title, mortgage, real estate, or related transaction services preferred.
• Strong administrative and organizational skills with exceptional attention to detail and a high level of accuracy.
• Ability to effectively manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel, as well as document management systems.
• Strong written and verbal communication skills with the ability to effectively communicate and collaborate with agents, buyers, sellers, lenders, attorneys, and internal team members to resolve issues and keep transactions moving forward.
• Self-motivated with a proactive approach to problem-solving and issue resolution.
• Demonstrated commitment to quality work, accuracy, and customer service.

Responsibilities

• Prepare closing packages, including settlement documents and checks for scheduled closings.
• Assemble, review, and maintain escrow files and closing documents for accuracy and completeness.
• Review contracts and assist in obtaining information and documentation needed to process transactions.
• Scan, upload, index, and maintain digital and physical files in accordance with company standards.
• Support transactions from contract through post-closing, ensuring timely file progression and adherence to deadlines.
• Assist with title clearance, funding conditions, loan package returns, recording, and post-closing activities.
• Resolve recording issues, document corrections, and other transaction-related matters as needed.
• Partner closely with the Escrow Officer to provide exceptional administrative and transaction support.
• Communicate effectively with agents, buyers, sellers, lenders, attorneys, and other parties to keep transactions moving forward.

Skills

Customer-focused

Detail-oriented

Highly organized

Strong communicator

Proactive problem-solver

Reliable team player

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Outlook, Excel)

Document management systems

Job description

Compass International Holdings seeks an escrow-focused Administrative Specialist to keep real estate closings moving smoothly. You will coordinate documents, manage deadlines, and support agents, buyers, sellers, lenders, and attorneys to ensure accurate, on-time closings with strong service and attention to detail.

Responsibilities include preparing closing packages, reviewing and indexing escrow files, and assisting with funding, recording, and post-closing tasks.