Real Estate Transaction Coordinator

Keller Williams Realty; Tempe (AZ); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Employee discounts

Paid time off

Job summary

Stratton Group Keller Williams is seeking a detail-oriented Real Estate Transaction Coordinator to support our growing team in Arizona. You will shepherd contracts from execution to close, coordinating with buyers, sellers, agents, lenders, and title professionals to keep deals on track.

The role emphasizes organization, proactive communication, and mastery of transaction management platforms to deliver smooth closings for our clients.

Qualifications

• Experience in real estate transactions or escrow.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with KW Command or Follow Up Boss and similar platforms.

Responsibilities

• Manage all aspects of real estate transactions from contract through closing.
• Coordinate communication among buyers, sellers, agents, lenders, title companies, and escrow officers.
• Track contract deadlines, contingency periods, and milestones to ensure timely closings.
• Prepare, review, and organize transaction documents for compliance and accuracy.
• Maintain transaction management software and CRM platforms.
• Provide regular status updates to clients and agents throughout the process.
• Assist with scheduling inspections, appraisals, and final walkthroughs.

Skills

Real estate experience

Organizational skills

Communication skills

Deadline-driven

Tools

KW Command

Follow Up Boss

Job description

Benefits:

• Employee discounts
• Paid time off

About the Role:

Stratton Group Keller Williams is looking for a detail-oriented and driven Real Estate Transaction Coordinator to join our growing team. This is your opportunity to play a vital behind-the-scenes role in a fast-paced real estate environment, keeping deals on track and clients thrilled from contract to close.

Responsibilities:

• Manage all aspects of real estate transactions from executed contract through closing
• Coordinate communication between buyers, sellers, agents, lenders, title companies, and escrow officers
• Track contract deadlines, contingency periods, and critical milestones to ensure timely closings
• Prepare, review, and organize transaction documents for compliance and accuracy
• Maintain and update transaction management software and CRM platforms
• Provide regular status updates to clients and agents throughout the transaction process
• Assist with scheduling inspections, appraisals, and final walkthroughs

Requirements:

• Prior experience in real estate transactions, escrow, or a related field preferred
• Strong knowledge of real estate contracts and closing processes is a plus
• Exceptional organizational skills with the ability to manage multiple transactions simultaneously
• Excellent written and verbal communication skills
• Proficiency with transaction management tools such as KW Command, Follow Up Boss, or similar platforms
• Active Real Estate License is a plus but not required
• Self-motivated, proactive, and able to thrive in a deadline-driven environment

About Us:

Stratton Group Keller Williams is a high-performing real estate team based in Arizona with multiple expansion locations backed by the world-renowned Keller Williams brand and its industry-leading tools and training. Our clients trust us to deliver exceptional results, and our team members enjoy a collaborative, supportive culture that invests in their professional growth. If you're passionate about real estate and love keeping things running smoothly, you'll fit right in.