Real Estate Transaction Coordinator

Keller Williams Realty; Tucson (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Competitive salary

Job summary

Stratton Group is seeking a full-time Real Estate Transaction Coordinator to support residential real estate transactions from contract through closing. This in-office role requires organization, attention to detail, and reliability to manage multiple deadlines while coordinating with agents, clients, lenders, escrow officers, inspectors, and vendors.

You will maintain compliant files, update the CRM, track milestones, and ensure timely communication.

Qualifications

• Must be organized, detail-oriented and dependable.
• Ability to manage multiple real estate transactions and deadlines.
• Willing to obtain Arizona real estate license if not licensed.

Responsibilities

• Manage residential real estate transactions from contract through closing.
• Track deadlines, contingencies, and required documents.
• Review contracts for completeness and accuracy.
• Communicate proactively with agents, clients, lenders, escrow officers, and vendors.
• Provide timely updates and maintain compliant transaction files.
• Update CRM and transaction management systems.
• Coordinate inspections, appraisals, disclosures, and closing-related activities.
• Identify issues and assist with solutions.
• Follow established transaction processes and checklists.

Skills

Organizational skills

Time management

Written & verbal communication

Attention to detail

Deadline management

Technology proficiency

Feedback receptiveness

Arizona real estate license (preferred

Office availability (Mon-Fri 9-5)

Education

Arizona real estate license (preferred)

Tools

CRM software

Transaction management software

AI-assisted tools

Job description

Benefits:

• Paid time off
• Competitive salary

Stratton Group is hiring a full-time Real Estate Transaction Coordinator to support residential real estate transactions from contract through closing.

This is an in-office operations position for someone who is organized, detail-oriented, dependable, and comfortable managing multiple deadlines. The Transaction Coordinator will work closely with agents, clients, lenders, escrow officers, inspectors, and vendors to help each transaction move smoothly and remain compliant.

Compensation: $50,000 - $65,000 depends on experience

Responsibilities

• Manage residential real estate transactions from contract through closing
• Track contractual deadlines, contingencies, and required documentation
• Review contracts and transaction documents for completeness and accuracy
• Communicate proactively with agents, clients, lenders, escrow officers, and vendors
• Provide timely updates throughout the transaction
• Maintain organized and compliant transaction files
• Update the team’s CRM and transaction management systems
• Coordinate inspections, appraisals, disclosures, and closing-related activities
• Identify potential issues and assist with resolving them
• Follow established transaction processes and checklists

Required Qualifications

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Strong attention to detail and follow-through
• Ability to manage multiple transactions and deadlines
• Comfortable learning and using technology
• Professional, dependable, and receptive to feedback
• Willing to obtain an Arizona real estate license if not currently licensed
• Available to work in the office Monday through Friday from 9:00 AM to 5:00 PM

Preferred Qualifications

• Previous real estate transaction coordination experience
• Experience in residential real estate, lending, title, or escrow
• Familiarity with CRM or transaction management software
• Current Arizona real estate license

Technology

Our team uses CRM, transaction management, and AI-assisted tools to improve communication, accuracy, and efficiency. Training will be provided on the systems used in this position.

Schedule and Location

• Full-time
• Monday through Friday
• 9:00 AM–5:00 PM
• In person at our [CITY], Arizona office
• Occasional availability outside regular business hours may be requested for urgent, time-sensitive transaction matters

Benefits

• Paid holidays
• Paid vacation
• Paid sick leave
• Training and professional development
• Opportunity for long-term growth in real estate operations

Success in This Position

• Contractual deadlines are consistently monitored and completed
• Transaction files are accurate, organized, and compliant
• Agents and clients receive timely, professional communication
• Potential issues are identified early
• Transactions move efficiently from contract through closing
• Team systems and processes are followed consistently