Real Estate Title Admin & Documentation Specialist

Diaz Anselmo & Associates P.A.; Naperville (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Diaz Anselmo & Associates P.A. in Naperville, IL is seeking an organized Administrative Assistant for our Title/First Legal team.

You will manage mortgage documentation, file and track real estate documents, and support the legal staff to keep workflows accurate and on time. This full-time onsite role requires 2–4 years of legal assistant experience, proficiency with MS Office and practice-management systems, and strong deadline-oriented multitasking.

Qualifications

• 2–4 years as a Legal Assistant or Paralegal, preferably in foreclosure, creditor rights, or real estate litigation.
• Proficiency in MS Office; experience with Perfect Practice, ICE, Tempo, or ADR is highly valued.
• Sharp attention to detail, great multitasking skills, and ability to hit tight deadlines in a high-volume environment.
• High school diploma required; Degree or Associate's preferred.

Responsibilities

• Oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to final recording.
• File and track Lis Pendens, Title Order Instruments, and related real estate documents.
• Coordinate formal approvals for legal descriptions and ensure submissions to county and state entities are error-free.
• Monitor production schedules, chase aging files, and order title gap searches.
• Keep data current in Perfect Practice and client portals (ICE, Tempo, ADR).
• Help file complaints/summons packages under deadlines and assist Title Examiners and Legal Assistants with retrieval.
• Manage shared departmental email boxes with prompt, professional responses.

Skills

Attention to detail

Multitasking

Deadline-driven

Organizational skills

Education

High school diploma

Associate's degree preferred

Tools

MS Office

Perfect Practice

ICE

Tempo

ADR

Job description

Diaz Anselmo & Associates P.A. in Naperville, IL is seeking an organized Administrative Assistant for our Title/First Legal team.

You will manage mortgage documentation, file and track real estate documents, and support the legal staff to keep workflows accurate and on time. This full-time onsite role requires 2–4 years of legal assistant experience, proficiency with MS Office and practice-management systems, and strong deadline-oriented multitasking.