Administrative Assistant – Title

Diaz Anselmo & Assoc. PA; Plantation (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Diaz Anselmo & Associates in Plantation, FL, is seeking an Administrative Assistant for our Title team to manage mortgage documentation and title processes, coordinating with clients and internal teams to keep workflows moving accurately and on time.

You will oversee assignments of mortgage, file title documents, and support the legal team under tight deadlines, with strong MS Office skills and meticulous attention to detail.

Qualifications

• 2–4 years as a Legal Assistant or Paralegal in foreclosure, creditor rights, or real estate litigation.
• Proficient in MS Office; experience with Perfect Practice, ICE, Tempo, or ADR.
• Strong attention to detail, multitasking, and ability to meet deadlines in a high-volume environment.
• High school diploma required; degree or associate's preferred.

Responsibilities

• Oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to final recording.
• File and track Lis Pendens, Title Order Instruments, and related documents.
• Coordinate approvals and submissions of formal legal descriptions to counties and state entities.
• Monitor production schedules, aging files, and order title gap searches.
• Maintain data in Perfect Practice, ICE, Tempo, ADR and client portals.
• Assist Title Examiners and Legal Assistants with document retrieval under deadlines.
• Manage shared departmental email inbox with prompt responses.

Skills

MS Office

Attention to detail

Multitasking

Deadline-oriented

Education

High school diploma

Associate's degree preferred

Tools

Perfect Practice

ICE

Tempo

ADR

Job description

Diaz Anselmo & Associates is hiring an Administrative Assistant for our Title team. In this vital role, you’ll manage mortgage documentation and title processes, collaborating with clients and internal teams to keep our workflows moving accurately and on time.

What You’ll Do:

• Manage Assignments: Oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to final recording.
• Handle Document Recording: File and track Lis Pendens, Title Order Instruments, and related real estate documents.
• Audit Legal Descriptions: Coordinate formal approvals and ensure error-free submissions to county and state entities.
• Track Title Timelines: Monitor production schedules, chase down aging files, and order title gap searches.
• Maintain Systems: Keep data crisp and current in Perfect Practice and client portals (ICE, Tempo, ADR).
• Support the Legal Team: Help file complaints/summons packages under tight deadlines and assist Title Examiners and Legal Assistants with document retrieval.
• Own the Inbox: Manage shared departmental email boxes with prompt, professional responses.

What You Bring (Qualifications):

• Experience: 2–4 years as a Legal Assistant or Paralegal (foreclosure, creditor rights, or real estate litigation experience is a massive plus).
• Tech Skills: Proficiency in MS Office; experience with Perfect Practice, ICE, Tempo, or ADR is highly valued.
• Mindset: Sharp attention to detail, great multitasking skills, and a knack for hitting strict deadlines in a high-volume environment.
• Education: High school diploma required; Degree or Associate's preferred.

Why Diaz Anselmo & Associates?

We offer a collaborative and supportive environment focused on excellence and compliance. If you’re ready to play a critical role in our real estate processes,