Real Estate Title Administrative Specialist

Diaz Anselmo & Assoc. PA; Naperville (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

Diaz Anselmo & Associates is seeking an Administrative Assistant for our Title/First Legal team in Naperville, IL. You will manage mortgage documentation, track Assignments of Mortgage, and support title workflows with clients and internal teams.

Join a collaborative, deadline-driven real estate practice that emphasizes accuracy and client service, with an onsite Monday–Friday schedule and opportunities to grow within the department.

Qualifications

• 2–4 years as a Legal Assistant or Paralegal, especially in foreclosure, creditor rights, or real estate litigation.
• Proficiency in MS Office; experience with Perfect Practice, ICE, Tempo, or ADR is highly valued.
• High school diploma required; degree or associate's preferred.

Responsibilities

• Oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to final recording.
• File and track Lis Pendens, Title Order Instruments, and related real estate documents.
• Coordinate formal approvals and ensure error-free submissions to county and state entities.
• Monitor production schedules, chase aging files, and order title gap searches.
• Maintain data in Perfect Practice and client portals (ICE, Tempo, ADR).
• Support the Legal Team by filing complaints/summons and assisting Title Examiners.
• Manage shared departmental inbox with prompt, professional responses.

Skills

Attention to detail

Multitasking

Deadline-driven

Education

High school diploma

Associate's degree

Tools

MS Office

Perfect Practice

ICE

Tempo

ADR

Job description

Diaz Anselmo & Associates is seeking an Administrative Assistant for our Title/First Legal team in Naperville, IL. You will manage mortgage documentation, track Assignments of Mortgage, and support title workflows with clients and internal teams.

Join a collaborative, deadline-driven real estate practice that emphasizes accuracy and client service, with an onsite Monday–Friday schedule and opportunities to grow within the department.