Administrative Assistant – Title

Diaz Anselmo & Assoc. PA; Milford (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Diaz Anselmo & Associates seeks a detail-oriented Administrative Assistant to support the Title team in Milford, OH. You will manage mortgage-related documents, maintain records, and ensure timely submissions in a fast-paced environment.

The role emphasizes organization, accuracy, and collaboration with Title Examiners and Legal Assistants. A2+ years of relevant experience plus proficiency in MS Office are preferred, with opportunities to advance within the team.

Qualifications

• 2+ years of administrative, legal assistant, paralegal, title, mortgage, or related experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Proficiency with Microsoft Office Suite.
• High school diploma or equivalent.

Responsibilities

• Manage the full lifecycle of Assignments of Mortgage (AOMs) from receipt through final recording.
• Prepare, file, and track real estate documents, including Lis Pendens and Title Order Instruments.
• Review legal descriptions and coordinate approvals to ensure accurate submissions.
• Monitor title production timelines, follow up on aging files, and order title gap searches as needed.
• Maintain accurate information in company systems and client portals.
• Assist Title Examiners and Legal Assistants with document retrieval and administrative support.
• Help prepare complaint and summons packages while meeting important deadlines.
• Manage shared departmental inboxes and provide timely, professional communication.

Skills

Organizational skills

Attention to detail

Multitasking

Microsoft Office

Communication skills

Education

High school diploma

Tools

Perfect Practice

ICE

Tempo

ADR

Job description

Diaz Anselmo & Associates is looking for a detail-oriented and organized Administrative Assistant to join our growing Title team. If you enjoy working in a fast-paced environment, managing important documents, and collaborating with a supportive team, we'd love to hear from you!

In this role, you'll play an important part in supporting title and mortgage-related processes, helping ensure documents are completed accurately, deadlines are met, and clients receive exceptional service.

What You’ll Do:

As a member of our Title team, you will:

• Manage the full lifecycle of Assignments of Mortgage (AOMs) from receipt through final recording.
• Prepare, file, and track real estate documents, including Lis Pendens and Title Order Instruments.
• Review legal descriptions and coordinate approvals to ensure accurate submissions.
• Monitor title production timelines, follow up on aging files, and order title gap searches as needed.
• Maintain accurate information in company systems and client portals.
• Assist Title Examiners and Legal Assistants with document retrieval and administrative support.
• Help prepare complaint and summons packages while meeting important deadlines.
• Manage shared departmental inboxes and provide timely, professional communication.

What We're Looking For:

Required Qualifications:

• 2+ years of administrative, legal assistant, paralegal, title, mortgage, or related experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Proficiency with Microsoft Office Suite.
• High school diploma or equivalent.

Preferred Qualifications:

• Experience in foreclosure, creditor rights, real estate, title, or mortgage-related work.
• Familiarity with Perfect Practice, ICE, Tempo, ADR, or similar systems.
• Associate's or Bachelor's degree.

Why Diaz Anselmo & Associates?

At Diaz Anselmo & Associates, we value teamwork, professionalism, and continuous growth. We offer a collaborative and supportive work environment where your contributions make an impact. You'll have the opportunity to build your knowledge, develop your skills, and be part of a team dedicated to excellence.

If you're dependable, detail-oriented, and ready to take the next step in your career.